The Specialized Recruiting Group is looking for Regional Admin Coordinator .

Regional Admin Coordinator / Charlotte, NC -$25hr-$26/hr./ Ft position (evaluation to hire)

This position will work with a local manufacturer to build and provide lasting partnerships with customers, clients, and team. The mission of the Regional Admin Coordinator is to provide administrative and accounting support to the clients, customers, and internal departments. Manage vendors and maintain calendar management for dispatch, field service repairs and preventative maintenance of compressed air equipment, vacuums, dryers. Also, have flexibility to travel about 10% to Southeast locations .

Regional Admin Coordinator:

• ​ Answer incoming Service Department calls.
• Set up new customers, including credit applications, credit card authorizations, A/P setup, defining bill-to information, sending start-up letter, etc.
• Accounts receivable with reconciliations, collections, and liens
• Schedule service jobs upon receipt of customer purchase orders.
• Open, dispatch, and schedule all shop and field service repairs in computer system
• Place orders for parts required to complete service orders, and work to expedite the delivery of these orders, as needed.
• Maintain weekly technician service schedule and communicate to technicians.
• Provide prompt response and regular updates to customers.
• Maintain and update scheduled service orders in computer system
• Contract management
• Facilitate the closing of service orders approved for invoicing.
• Prepare credit notes and manual invoices for review by the Service Manager.
• Utilize the Salesforce system for letters as needed.
• Maintain service files - open orders, customer history, and expense reports.
• Prepare outgoing mail and overnight mail packages.
• Coordinate travel arrangements for Service Technicians, as well as local/regional service meetings and training courses.
• Coordinate installation of new compressed air equipment with Sales.
• Contribute to positive Company branding by projecting a knowledgeable, professional, and customer-oriented image to customers.
• Perform all duties in accordance with standards, while always striving to understand the needs and expectations of the customer.
• Take whatever action is appropriate and required to get the job done and to establish and maintain communications with all people/employees considered necessary to get the job done.
• Cross-train on Internal Service Coordinator duties and serve as their backup as well as cross training with Service Technicians.

The Ideal Candidate

• High School diploma or equivalent required; Associate degree in relevant field preferred.
• Service coordination experience in an industrial service industry preferred. Job Knowledge, Skills, and Abilities:
• Knowledge of parts and maintenance/repair for air compressors or similar machinery preferred.
• Must be able to work independently and have excellent organizational, interpersonal, verbal, and written communication, and problem-solving skills.
• Must be able to manage multiple priorities with flexibility, a positive attitude, and a strong commitment to customer service.
• Must be proficient in Salesforce/ MS Excel (v look ups and pivot tables)
• Experience with BPCS and/or MAM preferred.

Contact our Administrative Professional Recruiter at Hope.Clark@expresspros.com and please add "Regional Admin Coordinator" to the subject line of your email. 

Specialized Recruiting Group is looking for an Internal Parts Coordinator position. This position is an evaluation to perm hire. Full time/benefits

Responsibilities:

• Coordinate and facilitate all returns, including oil sample returns. Work to proactively secure parts and close out RTN jobs.
• Create and submit credit requests.
• Open, dispatch, and schedule all non-productive activities for technicians; close out once completed and follow up as necessary.
• Maintain and submit weekly service technician utilization reports.
• Facilitate accurate time keeping records for technicians to submit to payroll.
• Track and update technician vacation and sick time in the Vacation and Sick Database.
• Update and track technician training records in the training database.
• Coordinate accommodations and travel arrangements for training, meetings, special events, etc. as necessary.
• Place orders for parts required to complete service orders, and work to expedite the delivery of these orders, as needed.
• Code invoices for outside purchases as appropriate through ePayables. Provide prompt response and regular updates to internal and external customers as necessary.
• Facilitate the closing of service orders approved for invoicing; invoice service jobs once completed.
• Prepare credit notes and manual invoices for review by the Service Manager.
• Type estimates of repair, service agreements, letters, memos, etc.
• Maintain service files, including Service contracts and related agreements, open orders, customer history, service employee records, expense reports, and vacation requests.
• Prepare outgoing mail and overnight mail packages.
• Contribute to positive Company branding by projecting a knowledgeable, professional, and customer-oriented image to customers.
• Perform all duties in accordance with company standards, while always striving to understand the needs and expectations of the customer.
• Take whatever action is appropriate and required to get the job done and to establish and maintain communications with all people/employees considered necessary to get the job done.
• Cross-train on External Service Coordinator duties and serve as their backup.

Qualifications and requirements:

• High School diploma or equivalent required; Associate degree in relevant field preferred.
• Service coordination experience in an industrial service industry preferred. Job Knowledge, Skills, and Abilities:
• Knowledge of parts and maintenance/repair for air compressors or similar machinery preferred.
• Must be able to work independently and have excellent organizational, interpersonal, verbal, and written communication, and problem-solving skills.
• Must be able to manage multiple priorities with flexibility, a positive attitude, and a strong commitment to customer service.
• Must be proficient in Microsoft Office, including Word and Excel.
• Experience with BPCS and/or MAM preferred.
  

Contact our Administrative Professional Recruiter at Hope.Clark@expresspros.com and please add "Internal Parts Coordinator" to the subject line of your email. 

The Specialized Recruiting Group is seeking a Production Coordinator to schedule appointments and manage customer accounts.

Full time/ $20-$25/hr./ This company provides paid dental benefits, vision benefit options, IRA with employer match as well as FSA.

Production Coordinator Responsibilities:

• Review contracts and orders and coordinate with the internal team and input order into the Production Schedule using MS Excel
• Coordinate with Production Manager, Sales Manager or General Manager for product inventory for job orders scheduled.
• Confirm customer scheduled appointments
• Assign jobs to technicians and contractors daily.
• Provide status on daily appointment as well as communicating with internal departments.
• Review completed jobs and entered company system along with purchase orders and invoices.
• Create PO for the subcontractor based on the subcontractor's Work Completion/Pay Request. Ensure all draws are accurately deducted, that extra pay is approved by the Production Manager. Make 3 copies 1 for file, 2 for AP department to be delivered on Thursday.
• Complete all POs for Subcontractor pay by noon on Thursdays and communicate any special situations to the Accounts Payable Department.
• Assist in interviewing Subcontractor applicants, obtain accurate I-9, Signed Subcontractor Agreement, all contact information, and a certificate

Minimum Requirements:

• 2-3 years' experience in dispatching.
• Proficient in MS Suite (Excel/Outlook) and QuickBooks
• Must be able to multitask in fast paced environment
• Provide excellent customer service resolution and satisfaction

Contact our Administrative Professional Recruiter at Hope.Clark@expresspros.com and please add "Production Coordinator" to the subject line of your email. 

Specialized Recruiting Group is looking for a Proposal Administrator position. This position is an evaluation to perm hire. Full time/benefits

Proposal Administrator Responsibilities:

• Reviews simpler, more standard customer invitations to bid, including RFQs and specifications when provided; confirms the bid due date to insure timely response
• Seeks guidance from Application Engineers or others to properly interpret bid or specification requirements when there are questions
• Develops estimated freight cost using appropriate shipment method to maximize freight yield; seeks guidance from others when there are questions
• Generates quotations and commission schedules from company quotation system
• Emails quotation and agent commission schedule to the appropriate agent office
• Collects and organizes all bid documents and files in the current month folder
• Follows up with appropriate agent office to determine bid outcome; updates quotations in quotation system for bid outcome when received
• Responds to customer service inquiries, including order status, scheduled ship dates and freight carrier details for shipments in transit or previously delivered
• Maintains the Extended Warranty spreadsheet and generates warranty documents with signatures for transmission to the appropriate agent office
• Schedules field commissions and coordinates between customers and field personnel; makes travel arrangements for field personnel
• Demonstrates a basic working knowledge of company products, markets and agency territory and customers
• Ability to understand company sales and marketing policies and procedures, including terms and conditions, return material authorization, field service policy and order cancellation policy
• Special projects as requested by the National Sales Manager or management
• Assist with duties to support the National Sales Manager or management

Proposal Administrator Requirements:

• A four-year degree in either Marketing or General Business preferred but not required
• Two + years of inside sales or comparable customer service experience
• Ability to prioritize and multi-task in a fast-paced environment
• Able to meet critical deadlines
• Detailed oriented with good organizational skills
• Excellent oral and written communication skills
• Working knowledge of Microsoft Suite

Contact our Administrative Professional Recruiter at Hope.Clark@expresspros.com and please add "Proposal Administrator" to the subject line of your email. 

Are you in a career that is not at all satisfying?  Do you feel like you are not compensated for the value you bring to the company?  Do you enjoy interacting with people and problem solving but the rest of the role is unsatisfying?
We may have the answer for you and your career!

Specialized Recruiting Group is seeking a goal-driven, energetic, ambitious and competitive professional who wants to leverage his/her outstanding people skills while utilizing the technical career skills and experience in an office environment. You will help Charlotte area companies add great talent to their team and help candidates find the career opportunity they are seeking.

This role is not for everyone!  This is a relationship building, sales business.  You must have a drive to win, self-motivated and strong desire to be successful; for you, the company, and the candidate. 

Experience:

• High level of business acumen with the ability to speak with high level clients and candidates
  Strong relationship builder and trusted advisor
• Detail oriented, organized, able to prioritize your day and strong ability to switch gears frequently
• Working with the highest level of integrity and desire to always deliver the highest quality experience
  Desire to work in a culture that rewards high performance

Contact Bill Sofio at Bill.Sofio@expresspros.com and please add "Administrative Professional Recruiter" to the subject line of your email. #SRGCNC

Recruiter (Manufacturing) $20/hr.+ (BOE)

 We are seeking a seasoned Recruiter with Supply Chain/Manufacturing experience for an established fast paced food manufacturer.  You will help recruit a diverse group of talent for multiple roles and levels.

 Recruiter responsibilities:

• Acts as a liaison to internal managers to identify job needs, descriptions and criteria of position.
• Utilizes recruiting methods and strategies based on the available role, industry standards, and the needs of the organization.
• Creates and post job descriptions and advertisement processes.
• Conducts applicant screenings, schedules interviews and onboarding process for new hires.
• Ensures compliance with federal, state, and local employment laws and regulations, and company policies.
• Attends and participates in college and other local job fairs.
• Performs other duties as assigned.

Recruiter qualities and skills:

• Excellent verbal and written communication skills.
• interpersonal skills with good negotiation tactics.
• Ability to create and implement sourcing strategies for recruitment for a variety of roles.
• Proactive and independent with the ability to take initiative.
• Time management skills with a proven ability to meet deadlines.
• Proficient with or the ability to quickly learn applicant-tracking software or other recruitment systems.
• Proficient with MS Suite
• Five (5) years' work experience in Human Resources, Recruiting, or related field.
• Bachelor's degree preferred but not required.
• SHRMs Talent Acquisition Specialty Credential a plus.

Contact Hope Clark, our Professional Recruiter, at hope.clark@expresspros.com and please add "Recruiter (Manufacturing)" to the subject line of your email. #SRGCNC

Professional Candidate Sourcer

 This is a highly desirable opportunity to lead the sourcing efforts for our Construction Management Recruiting Team at Specialized Recruiting Group, an Express Employment Professionals Company.  You will build pipelines of qualified Construction Management candidates that we can place at various residential and commercial builders as well as trade partners!  

 The Details

The opportunity to join an award-winning Team, striving to be the #1 Professional office in the entire franchise.  You will learn from the best as this position will report to the Top Producing Executive Recruiter in the entire company. 

 As a talent sourcer, you will work in partnership with the Construction Recruiters to develop and deliver creative, comprehensive, and strategic sourcing strategies. Specialized Recruiting Group Charlotte is committed to working with the most progressive builders and the highest caliber candidates to create the most inclusive talent pool feasible.  You will apply your sourcing skills to find high-quality passive candidates using a wide range of techniques, including referrals, social media, internet mining, industry events, and networking.

 Knowledge, Skills and Experience

• 2 or more years of talent sourcing experience in a high-volume staffing or search firm environment
• 2 years of experience developing and executing sourcing methodologies to include: recruitment strategies, and Boolean searches
• Experience leveraging a variety of sourcing avenues, including social recruiting technologies, events and marketing campaigns
• Must have a complete understanding of the recruitment, pre-employment and post-employment process
• Must have a complete understanding of our Recruiters expectations to include: job requirements, salary structure, required managers to be involved in the interview process and the date the position is expected to be filled

Education

• Bachelor's Degree required
  
  

 Interested in applying to this opportunity?

Contact Bill Sofio at Bill.Sofio@expresspros.com and please add " Professional Candidate Sourcer " to the subject line of your email. #SRGCNC

Accounting Administrative Assistant Performance Objectives:

• Handle high volume of incoming and outgoing calls to and from borrowers to offer or discuss active workout alternatives to solve delinquencies.
• Update memberships and financial information for memberships, rental payments, grants and other affiliated programs
• Accounting-vendor payments using MS Dynamics Solomon, rent for 66-70 units
• Financial reporting, grant specific reporting, balance sheets and deposits for contributions,
• Payroll- Electronic timesheet management for employees with corrections, deductions, garnishments, verifying info to send to 3 party to process
• Fitness Center memberships- responsible for monthly memberships, reconciling payments, credit card updates and verifications and refunds. Knowledge of mortgage or loss mitigation departments' policies and procedures
• Escalate calls to the appropriate managers as may be applicable
• Work with other departments as required including housing, payroll, amenity facilities and other affiliated grant programs
• Proficiency in MS Excel/MS Dynamics Solomon/Paycom/CRM
  
  

Background Profile for an Accounting Administrative Assistant:

• Min of Associates degree from an accredited college or university required in Business, Accounting, or equivalent experience.
• Knowledge and experience working in nonprofit accounting
• Ability to work both independently and in a team setting.
• Strong analytical ability and proficiency in MS Excel/MS Dynamics Solomon/Paycom/CRM
• Manage a hybrid position with little supervision
• Bilingual Spanish and English preferred
  
  

Interested in applying to this opportunity?

Contact Hope Clark, our Professional Recruiter, at hope.clark@expresspros.com and please add " Accounting Administrative Assistant " to the subject line of your email. #SRGCNC

 Construction Support Specialist Performance Objectives:

• Assist Field personnel in daily needs to maintaining production needed on site
• Process credits and back charges
• Create, Issue and approve Variance Purchase Orders (VPOs) and Purchase Orders
• Respond to Vendor inquiries via phone and email regarding payment, price discrepancies and login issues
• Dispute pricing discrepancies as they arise
• Convert invoices to purchase orders
• Respond to payment inquiries when necessary
• Assist with processing Accounts Payable (AP)
• Maintain Vendor records, making sure copies of appropriate documents are on file, complete and current
  • Certificate of Insurance (COI)
  • Workers' Comp (WOCO)
  • General Liability
  • Auto Insurance
• Adheres to Organization's Policy and Procedures
• Acts as a role model within and outside the Company
• Maintains a positive and respectful attitude
• Communicates regularly with manager about Department issues
• Consistently reports to work on time prepared to perform duties of position
• Participates in bi-weekly staff meetings
• Consistently promotes the company's core values
  
  

  Background Profile for a Construction Support Specialist:

• Minimum qualifications -  5 years experience in new home construction administration
  
  

Interested in applying to this opportunity?

Contact Mari Wallace, our Professional Recruiter, at mari.wallace@expresspros.com and please add " Construction Support Specialist " to the subject line of your email. #SRGCNC