BELOA
Located in Bentonville, AR
Pay: $20
Job Full Description
The Office Administrator is responsible for managing the day-to-day administrative functions of the office to support the operations of a busy restoration company. This role includes handling client communications, scheduling jobs, maintaining records, assisting with billing and insurance documentation, and supporting field staff and project managers. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
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Answer and route phone calls and emails professionally and efficiently
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Greet and assist clients, vendors, and visitors
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Schedule inspections, job start dates, and technician dispatches
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Prepare and maintain job files, contracts, and documentation
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Assist with billing, invoicing, and communication with insurance companies
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Update job tracking systems and follow up on pending tasks
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Order and manage office and field supplies
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Provide administrative support to project managers and field staff
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Perform general office duties including filing, data entry, scanning, and document management
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Ensure compliance with company procedures and documentation standards
Required Skills and Qualifications:
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Education & Experience:
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High school diploma or equivalent required; Associate’s degree or higher preferred
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1–3 years of office administration experience (restoration, construction, or service industry preferred)
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Technical Skills:
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Proficient in Microsoft Office Suite (Word, Excel, Outlook)
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Familiarity with industry software such as Xactimate, JobNimbus, or similar is a plus
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Ability to quickly learn and use scheduling, CRM, and invoicing systems
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Communication Skills:
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Strong verbal and written communication skills
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Professional and courteous phone etiquette
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Ability to communicate effectively with customers, vendors, and insurance representatives
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Organizational Skills:
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Excellent attention to detail and accuracy
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Strong time management and ability to prioritize tasks
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Ability to handle multiple projects and meet deadlines
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Interpersonal Skills:
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Friendly, team-oriented, and customer-focused
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Ability to maintain confidentiality and professionalism
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Self-motivated with a positive attitude and strong work ethic
Bentonville, AR
3277
2905 South Walton Boulevard
Suite 13
Bentonville, AR 72712
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