D006
Located in Cypress, CA
Job Full Description
Assistant Manager, Accounts Payable and Expense Management
Department: Accounting
Reports To: Accounting Manager
Position Summary:
The Assistant Manager, Accounts Payable and Expense Management is responsible for managing the company’s accounts payable operations, employee expense reimbursements, corporate credit card programs, cash management activities, financial reporting, budgeting, and forecasting. This role supervises the Accounts Payable Specialist and plays a critical role in maintaining accurate financial records, ensuring compliance with internal policies, supporting tax preparation, and fulfilling reporting obligations to the parent company in Japan. The position requires a high level of discretion, independent judgment, and strict adherence to the company’s financial policies and standards.
Key Responsibilities:
Supervision and Accounts Payable Management:
- Supervise the Accounts Payable Specialist, providing leadership, training, and performance management.
- Ensure accurate and timely processing of vendor invoices, approvals, and payments in compliance with company policies and internal controls.
- Manage vendor relationships, including onboarding, compliance documentation (W-9s, ACH), and payment terms.
- Oversee employee expense reimbursement processes and corporate credit card programs, ensuring policy compliance.
- Maintain and continuously improve AP workflows for operational efficiency.
Cash Management and Forecasting:
- Oversee daily cash management processes to ensure adequate liquidity for operational needs.
- Prepare and maintain cash flow forecasts and funding projections.
- Analyze payment trends to optimize cash flow and working capital.
- Manage the opening and closing of company bank accounts and credit card programs.
- Prepare and import SG&A budgets into the accounting system and financial planning software (e.g., Prophix).
Reporting and Financial Analysis:
- Prepare and analyze accounts payable reports, including AP aging, cash disbursements, and expense trend reports.
- Submit required financial reports, ensuring compliance with reporting systems (DIVA and GBAS).
- Develop and maintain AP and expense dashboards to monitor KPIs such as payment cycle times, outstanding liabilities, and discount utilization.
- Prepare monthly expense reports and conduct variance analysis to identify and explain discrepancies.
- Support the Accounting Manager in preparing management reports and financial reviews.
Tax, Audit, and Compliance Support:
- Ensure strict compliance with company policies, accounting standards, and regulatory requirements.
- Support external tax preparers in preparing corporate tax returns and state income tax filings.
- Provide documentation and explanations during internal and external audits.
- Maintain strong internal controls over payables, expenses, and reporting functions.
Process Improvement and Automation:
- Identify and implement best practices for AP and expense management to enhance accuracy, speed, and transparency.
- Recommend and drive process improvements and automation initiatives (e.g., enhancements in Business Central, Continia, Prophix).
- Collaborate closely with IT and Accounting teams to integrate and optimize reporting capabilities across ERP and financial systems.
- Support ongoing development and maintenance of reporting platforms and financial dashboards.
Qualifications and Skills:
- Bachelor’s degree in Accounting, Finance, or a related field.
- 4–6 years of progressive experience in accounts payable, financial reporting, and cash management.
- 2+ years of supervisory or leadership experience preferred.
- Strong knowledge of ERP systems (e.g., Microsoft Dynamics 365 Business Central) and financial planning tools (e.g., Prophix, Continia).
- Advanced proficiency in Microsoft Excel and financial reporting applications.
- Strong analytical, organizational, and problem-solving skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Excellent written and verbal communication skills.
- High attention to detail and strong sense of accountability.
Lakewood-Cerritos, CA
3341
7077 Orangewood Ave
Suite #128
Garden Grove, CA 92841
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