Located in Santa Clara, CA
Pay: 22-28
Job Full Description
Job Title: Administrative Assistant I
Location: Santa Clara, CA
Schedule: Full-time, Monday–Friday, 8:00 AM–4:30 PM
Position Type: Contract-to-Hire
Pay: $22.00–$28.00 per hour (DOE)
About the Opportunity
This role provides essential administrative support across sales operations, customer service, production, and general office functions. The position is well-suited for someone who is highly organized, detail-oriented, and adaptable. Responsibilities include processing quotes and sales orders, maintaining documentation systems, assisting with work order activities, supporting EH&S administrative tasks, and ensuring efficient communication and coordination across internal teams.
Duties
- Generate customer quotes and enter sales orders accurately into the ERP system.
• Provide timely and professional customer service support for inquiries and order status.
• Maintain organized physical and digital filing systems in alignment with documentation and retention standards.
• Close and kit work orders, ensuring accurate accounting of materials, labor entries, and required documentation.
• Track employee EH&S certifications, schedule training, and maintain compliance logs.
• Support audits, reporting, and other compliance-related administrative tasks.
• Provide general office support including scheduling, document preparation, supply coordination, and reception duties.
• Collaborate with internal teams to ensure order accuracy, scheduling alignment, and timely delivery of information.
Requirements
- 2+ years of administrative or office support experience (manufacturing experience preferred).
• Strong organizational skills with the ability to manage multiple priorities.
• Proficiency in Microsoft Word, Excel, and Outlook; ERP system experience preferred.
• Salesforce experience desired.
• Excellent communication skills and strong attention to detail.
• Ability to work independently and collaboratively across departments.
• Bilingual (Spanish) preferred.
• Must be authorized to work in the U.S.
#2351os
San Jose, CA
2351
1798 Technology Drive
Suite 139
San Jose, CA 95110
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