W955
Located in San Rafael, CA
Pay: $30-$35 per hour
Job Full Description
Job Title: Payroll Coordinator
Schedule: 8:00am - 5:00pm, Monday through Friday
Pay Range: $30.00 - $35.00 per hour
Description/Requirements: The Payroll Coordinator is responsible for execution of all elements of payroll processing and reporting; handles processing for multiple employer entities including multi-state union and non-union payrolls with varying pay frequencies.
Duties and Responsibilities
- Perform full-cycle processing, data entry, validation, reconciliation, and auditing for all assigned payrolls using an integrated HRIS/Payroll system.
- Enter, validate, and process employee time and attendance records.
- Process authorized data changes timely and accurately with required supporting documentation. Confirm transactions conform to company policies, collective bargaining agreements, and applicable statutes and regulations.
- Conduct regular audits to verify that tax calculation, wage processing, benefit limits, and tax-related reporting results are processing correctly; compare results to expected outcomes.
- Monitor and validate accrual records for paid time benefits.
- Prepare, reconcile, and distribute data reports using payroll and timekeeping system reporting tools.
- Maintain accurate and current electronic and physical files.
- Provide reporting, metrics, analysis, and research to management as needed.
- Coordinate and ensure compliance with wage garnishment orders.
- Process and reconcile invoices and related payment requests, including benefit trust, retirement plans and union dues reporting and remittance, as assigned.
- Communicates with and supports employees and managers using corporate systems for timesheet submission, time reporting, access to wage and tax statements, and portal registration.
- Respond to employee and manager requests, inquiries, and correspondence.
- Provide written and verbal instructions and training to employees regarding the use of payroll-related systems including entry of timesheets, online access of pay statements and payroll self-service features.
- Promptly respond to incoming phone calls, email messages, and inquiries from employees and vendors. Support departmental service level commitments to all employees.
- Regularly review and recommend process and control improvements to produce efficient processing, excellent outcomes, and audit-ready documentation.
- Create, test, and maintain work instructions for key processing and reporting responsibilities as necessary to conform to Quality System requirements.
- Provide assistance with special projects, audits, and data requests as assigned.
- Other duties as assigned.
Qualifications
- Associate degree in Business, Finance or Accounting or related college-level coursework preferred
- Certified Payroll Professional (CPP) or equivalent certification preferred
- 2+ recent years of payroll processing experience required
- Experience processing union and multi-state payrolls preferred
- Experience with audits and analytics preferred
- Experience using UKG/UltiPro and/or ADP Workforce Now HR/Payroll system, and Kronos Workforce Ready Time and Attendance systems strongly preferred
Call our office 415-472-5400
Visit our office 38 Mitchell Blvd, San Rafael, CA, 94903
Send your resume to Jobs.SanRafaelCA@ExpressPros.com
San Rafael, CA
3162
38 Mitchell Boulevard
San Rafael, CA 94903
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