Accounts Receivable Responsibilities
- Prepare and issue customer invoices in alignment with company policies and timelines.
- Accurately post, verify, and record customer payments and related transactions in the accounting system.
- Manage the Accounts Receivable inbox daily and distribute monthly customer statements.
- Research and resolve customer account discrepancies and past‑due balances in collaboration with the Collections Manager.
- Maintain accurate and current customer records, including updates to billing and contact information.
- Reconcile accounts receivable balances with the Collections Manager on a regular (bi‑monthly) basis.
- Process invoice adjustments and support bad debt write‑off procedures when required.
- Update and maintain customer sales tax licenses within Avalara.
- Generate AR reports and account summaries upon request.
Accounts Payable Responsibilities
- Enter and verify vendor invoices promptly and with a high degree of accuracy.
- Review and reconcile employee expense reports, American Express statements, and supporting documentation.
- Process vendor payments, ensuring accuracy of purchase orders, federal ID numbers, and required backup materials.
- Calculate, report, and remit sales tax based on paid invoices.
- Maintain complete and organized vendor records while resolving any discrepancies.
- Assist with additional AP duties and related projects as assigned.
Education & Experience
● High school diploma or equivalent required; associate degree in Accounting or related field preferred.
● Minimum of 3 years of accounting experience required.
● Experience with Microsoft products, and ERP systems is required.
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