Located in Delray Beach, FL
Job Full Description
We are seeking a highly organized and proactive Construction Administrative Assistant to support day-to-day operations across multiple construction projects. This role is essential to maintaining smooth communication between field teams, vendors, clients, and internal departments. The ideal candidate has strong administrative skills, attention to detail, and a working knowledge of construction processes and documentation.
Key Responsibilities
Project & Office Administration
- Prepare, organize, and maintain project documentation, including contracts, permits, RFIs, submittals, and change orders
- Track project timelines, deliverables, and deadlines using project management software
- Assist with scheduling meetings, site visits, and inspections
- Maintain digital and physical filing systems for easy access and compliance
Communication & Coordination
- Serve as a liaison between project managers, subcontractors, suppliers, and clients
- Respond to inquiries and provide updates on project status and documentation
- Coordinate delivery schedules, material orders, and vendor communications
- Support internal reporting and ensure the timely submission of required forms
Financial & Compliance Support
- Assist with invoice processing, expense tracking, and purchase orders
- Monitor budget documentation and support cost control efforts
- Ensure compliance with safety regulations, insurance requirements, and licensing
- Help prepare documentation for audits and regulatory reviews
Required Skills & Qualifications
- High school diploma or equivalent; associate degree or higher preferred
- 2+ years of administrative experience, ideally in construction or a related industry
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and project management tools (e.g., Procore, Buildertrend, or similar)
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Ability to work independently and manage multiple priorities
- Familiarity with construction terminology and documentation
Preferred Qualifications
- Experience supporting field teams or project managers in a construction setting
- Knowledge of lien waivers, compliance tracking, and subcontractor onboarding
- Bilingual (English/Spanish or other languages) is a plus
- Familiarity with accounting software (e.g., QuickBooks, Sage)
What We Offer
- Competitive salary based on experience
- Health, dental, and vision insurance
- Paid time off and holidays
- Opportunities for growth within a dynamic construction team
- Supportive and fast-paced work environment
How to Apply
Please apply for this position on our website. We’re looking for a reliable and detail-oriented coordinator who thrives in a construction environment and keeps operations running smoothly.
Boca Raton, FL
3264
15127 Jog Road
Suite 212
Delray Beach, FL 33446
Apply Now Email Us