Located in Delray Beach, FL
Job Full Description
We’re seeking reliable and resourceful Administrative Assistants to support day-to-day operations across various industries. This role is ideal for someone who thrives in fast-paced environments, adapts quickly to shifting priorities, and brings professionalism to both office and field-facing teams.
Key Responsibilities
- Provide administrative support to managers, supervisors, and field teams
- Answer phones, route calls, and respond to emails with clarity and professionalism
- Schedule meetings, coordinate calendars, and assist with travel arrangements
- Prepare and maintain reports, logs, and documentation (e.g., work orders, time sheets, compliance forms)
- Assist with onboarding, I-9 verification, and other HR-related tasks
- Maintain inventory of office and job site supplies; place orders as needed
- Support payroll processing and timesheet collection
- Liaise with vendors, clients, and internal departments to ensure smooth communication
- Help coordinate dispatch, job assignments, and workforce deployment when needed
Qualifications
- Previous experience in administrative support, preferably in staffing, logistics, trades, or office services
- Strong written and verbal communication skills
- Proficient in Microsoft Office Suite (Word, Excel, Outlook); familiarity with scheduling or dispatch software is a plus
- Ability to multitask and prioritize in a deadline-driven environment
- Comfortable interacting with both professional and field-level personnel
- High attention to detail and commitment to confidentiality
- Bilingual (English/Spanish or English/Creole) a plus, depending on client base
What We Offer
- Competitive pay and weekly payroll
- Opportunities for growth across multiple industries
- Supportive team environment with hands-on training
- Access to long-term and project-based assignments
Boca Raton, FL
3264
15127 Jog Road
Suite 212
Delray Beach, FL 33446
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