E597
Located in Fort Myers, FL
Pay: $18-$20/hr
Job Full Description
Accounting Assistant
Full-Time | Monday–Friday | Fort Myers, FL
Pay: $18–$20 per hour (based on experience)
We are seeking a dependable and detail-oriented Accounting Assistant to join a strong team at a fast-paced disaster restoration company. This role supports Accounting, Human Resources, Payroll, and Fleet Administration, ensuring smooth daily operations across multiple departments.
PRIMARY RESPONSIBILITIES
ACCOUNTING (Accounts Receivables & Fleet Assistant)
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Process all incoming deposits accurately and promptly.
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Communicate payment receipts to internal teams for proper job allocation.
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Approve A/R transactions throughout the day.
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Complete GP postings and post sales batches.
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Ensure accounts and general ledger entries are accurate and up to date.
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Prepare daily Excel reconciliation reports to verify correct fund application.
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Process payment reallocations and expense adjustments as requested.
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Process Return of Sales (ROS) checks.
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Perform regular Post Office runs and distribute mail.
HUMAN RESOURCES & PAYROLL
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Post monthly Mold Commission reports.
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Support New Employee Orientation.
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Request temporary workers as needed and assist with onboarding.
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Manage temporary worker payroll submission, invoice entry, and reconciliation.
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Enter temporary worker job-charge time in P2.
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Assist with ADP time punch reconciliation and accuracy checks.
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Run time & attendance reports and distribute to managers.
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Support time approval processes.
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Distribute employee paychecks.
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Manage and distribute employee uniforms.
FLEET ADMINISTRATION
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Review and enter all fleet-related invoices daily.
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Coordinate vehicle maintenance and service appointments.
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Maintain accurate and up-to-date vehicle records.
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Meet weekly with the Fleet Supervisor.
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Ensure all vehicle registrations and insurance documents remain current.
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Coordinate DMV and Tax Collector transactions.
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Maintain registration and insurance documents both on file and inside vehicles.
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Maintain driver records and documentation.
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Assign vehicles to drivers and manage GPS tracking.
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Run MVR checks and maintain employee driving records.
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Coordinate with insurance providers regarding driver information.
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Handle and document all accident reporting and follow-up.
ADDITIONAL RESPONSIBILITIES
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Cross-train with Accounts Payable (receipts entry, requisitions, vendor payments, subcontractor administration).
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Cross-train with HR Coordinator (time & attendance, payroll processes, time off management, HR calendar).
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Help maintain HR supplies (cards, gifts, uniforms, decorations, etc.).
Fort Myers (Northeast Corridor), FL
1518
7370 College Parkway
Suite 304
Fort Myers, FL 33907
Apply Now Email Us