NR28
Located in Miami, FL
Pay: $22-25
Job Full Description
JOB DESCRIPTION
POSITION TITLE: Administrative Assistant – Bookkeeper (HVAC Company)
PURPOSE:
Provide administrative and bookkeeping support to ensure smooth daily operations in a busy air conditioning service company.
KEY RESPONSIBILITIES:
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Provide front desk and reception coverage, including welcoming visitors, receiving packages, answering phones, routing messages, ordering office supplies, and filing.
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Assist HVAC technicians by assigning job numbers and generating purchase order numbers.
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Prepare and track HVAC work authorizations and service requests.
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Prepare and post job-related bank deposits.
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Verify, code, and process all accounts payable invoices related to HVAC services and inventory.
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Generate and submit accurate customer invoices for HVAC installations, maintenance, and repair work.
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Perform monthly bank reconciliations.
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Prepare and submit monthly sales tax returns and other required reports for HVAC-related revenue.
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Process weekly payroll for technicians and office staff.
STANDARDS OF CONDUCT:
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Adhere to all company policies and procedures, especially those related to confidentiality, privacy, and safety.
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Maintain professionalism and confidentiality in all business matters.
KNOWLEDGE / SKILLS / ABILITIES:
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Experience with customer service and multi-tasking in a fast-paced office setting, ideally in the HVAC or construction industry.
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Strong attention to detail and excellent administrative skills.
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Exceptional verbal and written communication skills.
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Ability to work independently, take initiative, and meet deadlines in a dynamic HVAC environment.
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Proficiency in Microsoft Office (Excel, Word, Outlook), QuickBooks, and general office technology.
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Bilingual (Spanish/English) preferred for customer communication.
EDUCATION / EXPERIENCE:
High school diploma or equivalent required. Associate degree preferred. Minimum of two years of general office or administrative experience—HVAC or trade industry experience a plus.
Miami-Dade (North), FL
3171
16010 Northwest 57th Avenue
Suite 112
Miami Lakes, FL 33014
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