Located in Key Largo, FL
Pay: 70-80K
Job Full Description
Office Manager
Position Summary
The Office Manager is responsible for overseeing daily administrative operations, ensuring efficient office procedures, supporting staff productivity, and maintaining a professional work environment. This role coordinates office systems, vendor relationships, scheduling, communication, and administrative support functions across the organization.
Key Responsibilities
Office Administration
- Manage day-to-day office operations and administrative activities
- Maintain office supplies, equipment, and vendor relationships
- Coordinate facility maintenance and office organization
- Develop and improve office procedures and workflows
- Handle incoming calls, emails, mail, and visitor coordination
Team & Calendar Coordination
- Schedule meetings, appointments, and company events
- Coordinate travel arrangements and accommodations when required
- Maintain executive calendars and meeting logistics
- Prepare agendas, reports, and meeting minutes
Financial & Operational Support
- Assist with invoicing, expense tracking, and purchase orders
- Support payroll coordination and timesheet collection
- Maintain organized filing systems and company records
- Assist with budgeting and office expense management
Human Resources Support
- Support onboarding and offboarding processes
- Maintain employee records and internal communications
- Coordinate training schedules and company activities
- Ensure compliance with company policies and procedures
Communication & Customer Service
- Serve as a primary point of contact for administrative matters
- Maintain professional communication with clients, vendors, and staff
- Support internal coordination between departments
- Help maintain a positive and productive office culture
Qualifications
- Bachelor’s degree in Business Administration or related field preferred
- 3+ years of office management or administrative experience
- Strong organizational and multitasking skills
- English and Spanish required for the role
Miami-Dade (South), FL
2044
10491 N Kendall Drive
Suite F-202
Miami, FL 33176
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