Located in Tampa, FL
Pay: $19-$22/HR based on experience
Job Full Description
Proposal Coordinator
Tampa, 33624
$19-$22/HR based on experience
8am-5pm Monday-Friday, Remote every Friday
We are seeking a highly organized and detail-oriented Proposal Coordinator to support a growing national sales team. This role is responsible for managing the full lifecycle of RFI, RFQ, and RFP responses, including reviewing solicitation documents, coordinating internal stakeholders, and producing high-quality, compliant proposal submissions. The ideal candidate has strong analytical skills, excellent writing ability, and experience navigating procurement portals in a fast-paced, deadline-driven environment.
Key Responsibilities
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Review and vet RFP/RFQ/RFI documents to determine bid viability
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Serve as the central point of contact for all proposal-related requests
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Manage bid and procurement platforms for proposal submissions
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Analyze solicitation requirements to ensure full technical and compliance alignment
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Coordinate with Sales, Operations, and Pricing teams to gather required content
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Conduct fact-finding calls to clarify scope, requirements, and deliverables
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Write, edit, and format proposal responses using company templates and proposal library
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Compile final proposal packages, ensuring accuracy, consistency, and professional formatting
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Track proposal timelines, deadlines, and daily status updates
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Maintain electronic proposal files and manage proposal library software
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Complete vendor registrations and pre-qualification documents
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Support post-submission follow-ups and additional documentation requests
Qualifications
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Minimum 2 years of proposal development or administrative experience
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Bachelor’s degree in Business, Communications, Marketing, or related field (or equivalent experience) preferred
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Experience responding to government or commercial RFPs (service industry preferred)
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Proficiency with procurement portals and cloud-based proposal management systems
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Intermediate to advanced Microsoft Office skills (Word, Excel, PowerPoint)
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Adobe Suite experience preferred
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Strong writing, editing, and proofreading skills
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Exceptional organization, time management, and attention to detail
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Ability to manage multiple deadlines in a fast-paced environment
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Strong work ethic with the ability to work independently and collaboratively
#3379NW
Tampa (Northwest), FL
3379
5011 W Hillsborough Ave
Suite C
Tampa, FL 33634
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