B628
Located in Bellwood, IL
Pay: $50,000
Job Full Description
Executive Assistant
Direct Hire | $50,000 annually
Hours: Monday–Friday | 8:00 AM – 4:30 PM or 9:00 AM – 5:30 PM
Position Summary
A growing organization is seeking a proactive, organized, and detail-oriented Executive Assistant / Purchasing Coordinator to support executive leadership while managing purchasing and vendor coordination activities. This role requires exceptional communication, multitasking, and organizational skills to manage both executive administrative support and procurement functions in a fast-paced environment.
Key Responsibilities
Executive Support
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Provide comprehensive administrative assistance to executive leadership, including calendar management, meeting coordination, travel arrangements, and handling of confidential communications.
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Prepare reports, presentations, and executive-level correspondence as requested.
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Coordinate internal meetings, take accurate meeting minutes, and track follow-up actions.
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Maintain organized and secure filing systems for executive documents and records.
Vendor and Purchasing Coordination
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Communicate with vendors to obtain product information, pricing, availability, and delivery schedules.
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Request, review, and compare quotes from multiple suppliers to ensure competitive pricing.
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Prepare and process purchase orders while maintaining accurate procurement records.
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Track order deliveries, verify accuracy, and address any discrepancies or product-related issues with vendors.
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Participate in procurement and product meetings, providing timely updates to executive leadership.
Inventory and Administrative Management
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Generate and review inventory reports to determine purchasing requirements.
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Support inventory control processes, including cycle counts and record reconciliation.
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Resolve discrepancies in receiving reports, packing lists, and invoices, and manage product returns and reporting of defective goods.
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Perform additional administrative, inventory, and purchasing-related tasks as needed to support operational objectives.
Qualifications
| Requirement |
Details |
| Experience |
2–3 years of executive support, administrative coordination, purchasing assistance, or vendor management |
| Education |
Associate degree or equivalent combination of education and relevant work experience |
| Software Proficiency |
Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint); ERP system experience preferred (Microsoft Navision a plus) |
| Organizational Abilities |
Strong multitasking, calendar management, problem-solving, and organizational skills in a confidential, fast-paced environment |
| Communication Skills |
Excellent verbal and written communication skills |
| Financial and Procurement Knowledge |
Basic accounting or purchasing background preferred |
Ideal Candidate Profile
The ideal candidate will be a detail-oriented, diplomatic, and resourceful professional with a proven ability to manage executive schedules while coordinating purchasing and vendor relationships. This individual should be capable of handling sensitive information with discretion, possess excellent organizational skills, and demonstrate strong communication and follow-through abilities in a dynamic operational setting.
Express Employment- Brookfield is a Locally Owned and Operated Staffing Company. Our local Brookfield Office has been putting our neighbors to work since 2006! Our office places an average of 1,000 associates with over 150 companies annually in industrial, professional, skilled, and clerical positions. We have a proven track record of successful permanent placements excellent customer service. Our staff has over 50 years of combined experience providing excellent job opportunities to people with great companies around the Brookfield, Illinois area. Our goal is to help as many people as possible find good jobs by helping as many clients as possible find good people.
Benefits Available for Eligible Express Associates:
- Weekly Pay (Overtime pay for hours worked over 40/week)
- Medical Plan / Dental Plan / Vision Plan
- Accrual for ILL Paid Leave
- 401(k) Retirement Savings Plan
- Direct Deposit or FREE Bank of America Payroll Card
- Life Insurance
- Short-Term Disability
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.
For a listing of all of our available positions, please visit our Local Website at:
https://jobs.expresspros.com/office/2359
#2359OS
Brookfield (Suburban West Cook County), IL
3396
9100 Ogden
Suite A
Brookfield, IL 60513
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