C471
Located in Cicero, IL
Pay: $25.00- $30.00 / hr
Job Full Description
Concrete Office Administrator
Pay: $25.00-$30.00+ B.O.E
Location: Cicero, IL
Position Summary
We’re looking for an experienced, reliable Office Manager with a strong background in the concrete or construction industry. The ideal candidate will be highly organized, confident with concrete industry terminology, and ready to jump right into a fast-paced workday. Strong QuickBooks experience is essential. This role will serve as the operational backbone of the office, supporting job scheduling, billing, payroll coordination, and vendor/client communication.
Key Responsibilities
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Manage daily office operations, prioritizing accuracy and efficiency in a dynamic construction environment
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Process accounts payable/receivable and job costing in QuickBooks Desktop/Online
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Prepare invoices, track payments, and manage collections follow-ups
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Coordinate job scheduling with field crews and clients, ensuring seamless communication
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Maintain organized project files, contracts, permits, and compliance records
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Serve as the go-to liaison between the office, field personnel, suppliers, and customers
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Oversee payroll processing in QuickBooks and coordinate employee documentation
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Order office supplies, handle incoming calls, and manage general administrative duties
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Provide administrative support to ownership and project managers as needed
Must-Have Qualifications
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5+ years office management experience in a concrete, asphalt, or construction industry setting
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Fluent in construction and concrete industry terminology
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Expert-level QuickBooks skills — able to handle job costing, payroll, AP/AR, and reporting
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Highly organized and detail-oriented, with the ability to work independently
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Strong written and verbal communication skills
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Reliable, dependable, and able to manage a fast-moving, varied workload
Preferred Qualifications
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Experience working for a family-owned or mid-size contractor
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Familiarity with city permit processes and compliance documentation
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Previous experience with construction scheduling software or CRMs
Work Environment & Culture
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Family-owned company with a tight-knit team environment
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Fast-paced, hands-on office where every day brings new challenges
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Leadership values reliability, honesty, and practical problem-solving
Express Employment- Brookfield is a Locally Owned and Operated Staffing Company. Our local Brookfield Office has been putting our neighbors to work since 2006! Our office places an average of 1,000 associates with over 150 companies annually in industrial, professional, skilled, and clerical positions. We have a proven track record of successful permanent placements excellent customer service. Our staff has over 50 years of combined experience providing excellent job opportunities to people with great companies around the Brookfield, Illinois area. Our goal is to help as many people as possible find good jobs by helping as many clients as possible find good people.
Benefits Available for Eligible Express Associates:
- Weekly Pay (Overtime pay for hours worked over 40/week)
- Medical Plan / Dental Plan / Vision Plan
- Accrual for ILL Paid Leave
- 401(k) Retirement Savings Plan
- Direct Deposit or FREE Bank of America Payroll Card
- Life Insurance
- Short-Term Disability
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.
For a listing of all of our available positions, please visit our Local Website at:
https://jobs.expresspros.com/office/2359
#2359OS
Brookfield (Suburban West Cook County), IL
3396
9100 Ogden
Suite A
Brookfield, IL 60513
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