Job Details

Purchasing Admin (Temp-to-Hire)

Location: Grayslake, IL
Schedule: Monday–Friday, 8:00am–4:30pm (Onsite)
Pay Rate: $18/hour
Employment Type: Temp-to-Hire, Full-Time

Our client in Grayslake is seeking a detail-oriented Purchasing Admin Assistant to support warehouse and manufacturing operations. This is a temp-to-hire opportunity for someone who thrives in a fast-paced environment, enjoys cross-functional collaboration, and has strong organizational and administrative skills within purchasing and supply chain operations.

Key Responsibilities

• Assist in maintaining adequate supplies of non-inventory materials required for warehouse operations
• Manage and maintain vendor records in the Epicor system
• Collaborate with internal teams to ensure all deliveries meet assigned purchase orders
• Review purchase orders with the Buyer to ensure accuracy and completeness
• Manage and track supplier delivery schedules
• Work closely with the Operations Manager and Buyer on part data maintenance
• Partner with the Operations Manager and Production Planning Team to accurately enter and maintain BOM/MOM data
• Resolve discrepancies related to shipments, receipts, and invoices
• Provide spreadsheet analysis to support incoming inventory planning and maintain inventory levels
• Follow up with suppliers to ensure timely shipment and receipt of orders
• Handle receiving issues and assist with invoice reconciliation
• Support all manufacturing and operations departments as needed

Knowledge, Skills & Abilities

• Strong attention to detail with the ability to multitask and prioritize in a fast-paced environment
• Excellent communication skills, both written and verbal, to support effective interdepartmental collaboration
• Comfortable adapting to change and shifting priorities
• Self-motivated with the ability to manage responsibilities independently
• Strong organizational and follow-up skills
• Experience with Epicor is a plus
• Solid problem-solving skills to identify, resolve, and mitigate issues
• Proficient in Microsoft Excel and Microsoft Office applications