Job Details

Part-Time Office Assistant / Clerk (Summer–Fall)

Location: Libertyville, IL
Schedule: Part-time, 25–30 hours/week (flexible)
Duration: Summer through early Fall (Temp)

Position Overview

We are seeking a reliable, detail-oriented Part-Time Office Assistant to support daily front desk and administrative operations. This role is ideal for someone who enjoys a fast-paced environment, is comfortable interacting with customers, and can easily shift between tasks.

Key Responsibilities

• Answer and route incoming phone calls
• Provide front desk coverage and greet visitors
• Receive and process lab samples (e.g., water samples)
• Process payments accurately
• Scan and upload documents into digital systems
• Search records and assist program managers with document retrieval
• Support permit-related processes and administrative tasks
• Assist with general office projects, including preparing and sending communications
• Collaborate with team members via Microsoft Teams and in person

Work Environment

• Combination of front desk and back-office responsibilities
• Collaborative, team-oriented setting
• Training provided by experienced staff
• Requires flexibility and ability to shift priorities as needed

Qualifications

Required:

• Strong customer service and communication skills
• Comfortable answering phones and interacting with the public
• Basic administrative experience (data entry, scanning, filing)
• Ability to multitask and stay organized in a fast-paced environment

Preferred:

• Front desk, administrative, or healthcare-related experience
• Experience handling samples, records, or permitting processes
• Familiarity with digital document systems

Schedule & Flexibility

• Flexible scheduling options:
  • 5 days/week, ~6 hours/day (e.g., 8:00 AM – 2:00 PM), or
  • 3–4 days/week, full 8-hour shifts

What Makes Someone Successful in This Role

• Adaptable and able to shift between tasks quickly
• Strong attention to detail and organization
• Friendly, professional, and team-oriented
• Comfortable balancing front-facing and behind-the-scenes work