Z251
Located in Matteson, IL
Pay: Salary $50-$65
Job Full Description
Direct Hire opportunity with a distribution company in the South Suburbs of IL for an Office Manager
Key Responsibilities:
Office Operations and Facility Oversight & Stewardship
- Manage daily office functions—supply ordering, vendor communication, repair & maintenance coordination, and other facility needs
- Ensure a professional and welcoming work environment
- Serve as the go-to person for general office team needs, helping to foster a productive and supportive work environment
- Serve as the main point of contact for visitors, vendors, and incoming mail/packages
- Implement and maintain office policies, procedures, and safety protocols
- Manage office inventory, purchasing supplies as needed
- Assist with troubleshooting technical issues or facility related disruptions
Bookkeeping & Finance Support
- Manage accounts payable, including vendor bills
- Reconcile payment transactions with invoices
- Submit credit card and employee expense reports for reconciliation
- Provide backup administrative support for order processing, as needed
Employee Engagement & HR Coordination
- Facilitate employee onboarding and coordinate offboarding processes.
- Organize internal team events, employee recognition, and morale-building activities
- Coordinate employee trainings, in consultation with company leadership
- Distribute internal memos, updates, and announcements at the direction of company leadership
- Help foster a positive, inclusive, and energized team culture
- Other duties, as needed
Required Experience:
- 3-5 years in an office management, office administration, or office coordination role
- Experience handling confidential information
- 2+ years experience with accounting software—QuickBooks, Xero, or similar
- 2+ years providing HR administrative support
- Highly organized and able to juggle multiple, changing priorities, with minimal oversight
- Friendly, solution-oriented mindset, with excellent communication skills
- Tech savvy; comfortable using online platforms
- Flexible, and comfortable working in a fast-moving environment
- Bonus: Experience working for a company with physical products
- In person Monday-Friday 8:30AM-5PM
- Resume required, multiple interviews.
Matteson, IL Branch
3332
4747 Lincoln Mall Dr
Suite 103
Matteson, IL 60443
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