Located in Peoria, IL
Pay: 24
Job Full Description
Job Summary:
The Accounts Payable (A/P) Clerk is responsible for monitoring the outflow of capital, ensuring obligations to pay off short-term debts are met while adhering to the rules, ensuring obligations to pay off short-term debts are met while adhering to the rules.
Primary Duties and Responsibilities:
- Facilitate timely payment of vendors, including verifying federal ID numbers, reviewing purchase orders, and resolving discrepancies.
· Confirm validity of vendor charges through authorized Department Head approval for payment, vendor invoice history review, and payment only on original invoices to avoid duplication.
- Receive and verify expense reports; reconcile expense and other financial reports with account balances and ledger records.
- Credit outstanding obligations upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed.
- Manage vendor credit terms and operating cash for maximum benefit by aligning payments with due dates, avoiding late fees and penalties.
- Complete weekly check processing each Thursday for mailing Friday morning.
- Reconcile monthly statements and transactions; properly resolve discrepancies to ensure accounting ledger accuracy.
- Manage mobile processes, including monthly reconciliation.
- Prepare monthly Board Bills report; submit to Director of Finance the week prior to Board meeting.
- Distribute monthly Budget Variance reports to Department Heads after final month-end closing.
- Complete Per Diem calculations upon request.
- Complete Treasury Report and Form 1096 requirements as needed to maintain compliance.
· Maintain vendor master files with timely updates.
- Calculate and report sales tax based on paid invoices.
- Other duties as assigned.
Training and Experience:
- Associate’s degree in Business, Accounting, or a related field, required.
- Certified Accounts Payable Professional (CAPP) certification preferred.
Skills Required:
- Demonstrated reliability and a high level of integrity.
- Proficiency in Microsoft Office applications, including Excel, Outlook, and Word.
- Ability to quickly learn and effectively utilize accounting and financial software systems.
- Strong organizational skills with exceptional attention to detail.
- Proven ability to maintain accurate, confidential, and well-documented financial records.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
General Working Hours:
· Monday through Friday 8:00am-5:00pm, 1-hour lunch
May require flexibility in scheduled working hours, including weekends
Peoria, IL
1131
4111 N. Prospect Road
Suite 3
Peoria Heights, IL 61616
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