H422
Located in Fitchburg, MA
Pay: $70,000-$80,000 DOE
Job Full Description
We are seeking an Office Manager for a commercial services contractor in Leominster, MA. This is a DIRECT HIRE position. The role is responsible for maintaining accurate financial records, human resources activities and general office management.
Responsibilities:
Accounting & Finance
- Manage AP/AR: process vendor invoices, maintain customer accounts and tax status, issue invoices, and record purchase orders/receipts.
- Reconcile bank and GL accounts, maintain cash flow controls, and manage petty cash.
- Support quarterly tax filings, year-end reporting, audits, and prepare financial data/reports for the accounting firm.
Payroll
- Calculate and record employee job time, process payroll, and distribute W-2s.
- Maintain accurate records of time, materials, and purchase orders on job order forms.
Human Resources
- Oversee onboarding, benefits, PTO tracking, and unemployment claims.
- Maintain HR compliance records, employee physical/drug test programs, and certificates of insurance for customers/subcontractors.
Office Administration
- Draft and prepare correspondence, proposals, quotes, invoices, and job-related documents.
- Supervise office staff, maintain records, ensure office services and efficiency.
- Answer and direct phone calls, providing general administrative support as needed.
Requirements:
- At least 2+ years experience in office management with accounting responsibilities
- Proficiency in Microsoft Office and accounting/payroll systems required
- Previous HR experience preferred
- Ability to manage confidential information with discretion
- Strong organizational, multitasking, and communication skills
This is a full time position with flexible schedule, preferably, 8:30AM-5PM. The salary range is $70,000-$80,000 depending on experience. If interested, please send resume to jobs.actonma@expresspros.com.
Benefits
- Competitive compensation
- Health insurance
- Paid time off (PTO)
- Paid holidays
- Short-term disability (STD)
- Long-term disability (LTD)
- Life insurance (LI)
- 401(k) with company match
- Performance-based bonuses
Acton, MA
2873
1740 Massachusetts Avenue
Suite C2
Boxborough, MA 01719
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