Accounts Payable/Accounts Receivable Specialist
Pay: $18 - $22 hourly
Schedule: 1st Shift Monday – Friday
Job Summary: The Accounts Payable Specialist is responsible for managing and processing invoices, ensuring timely payments to vendors, and maintaining accurate financial records. The Accounts Receivable Specialist is responsible for managing incoming payments, tracking accounts, and ensuring accurate financial reporting. This role involves overseeing the billing process, resolving payment discrepancies, and maintaining positive relationships with clients. This role requires strong attention to detail, organizational skills, and knowledge of accounting principles.
Key Responsibilities:
- Invoice Processing: Receive, review, and process invoices in a timely manner. Verify invoice accuracy, appropriate approvals, and proper coding.
- Payment Management: Prepare and execute payment runs, including checks, electronic transfers, and ACH payments. Ensure payments are made according to terms and company policies.
- Vendor Relations: Communicate with vendors regarding payment status, discrepancies, and invoice issues. Resolve any payment-related disputes.
- Record Keeping: Maintain accurate and organized AP records, AR records, including invoices, payment confirmations, and vendor correspondence.
- Reconciliation: Reconcile accounts payable transactions and monthly statements. Identify and correct discrepancies.
- Reporting: Assist in the preparation of financial reports related to accounts payable. Provide AP data and analysis as needed.
- Invoice Generation: Generate and send invoices to clients promptly. Ensure invoices are accurate and comply with contractual terms.
- Payment Tracking: Monitor and track incoming payments, including checks, electronic transfers, and credit card transactions. Accurately apply payments to corresponding accounts.
- Collections: Manage the collections process for overdue accounts. Communicate with clients regarding outstanding balances and negotiate payment plans if necessary.
- Account Reconciliation: Reconcile accounts receivable transactions and monthly statements. Identify and resolve discrepancies.
- Customer Relations: Maintain positive relationships with clients. Address client inquiries and issues related to billing and payments promptly.
Qualifications:
- Bachelor’s degree in Accounting, Finance, or related field.
- Proven experience in accounts payable or similar accounting role.
- Strong understanding of accounting principles and procedures.
- Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle).
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Ability to work independently and as part of a team.
This position offers the opportunity to work in a dynamic finance department, gain exposure to various accounting functions, and contribute to the organization's financial health. If you meet the requirements and are looking to grow your career in accounting, we encourage you to apply.
If you are interested in this position, please submit your resume to this job posting for review.