Job Details

Companies in Clinton, MS and Pearl, MS need more Office Support!

Must be dependable, puctual, and organized.

We are seeking a highly organized and personable Office Administrator / Receptionist to join our team. This dual-role position is responsible for ensuring the smooth day-to-day operations of the office while also serving as the first point of contact for visitors and callers. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks efficiently with a positive attitude.

Key Responsibilities:

Reception Duties:

• Greet and welcome visitors in a professional and friendly manner
• Answer, screen, and forward incoming calls
• Manage the reception area to ensure it is tidy and presentable
• Handle incoming and outgoing mail, deliveries, and packages
• Maintain visitor logs and issue visitor badges

Administrative Duties:

• Manage office supplies and inventory; place orders as needed
• Assist with scheduling meetings, coordinating appointments, and booking conference rooms
• Maintain organized filing systems (electronic and paper-based)
• Support various departments with administrative tasks such as data entry, document preparation, and correspondence
• Assist with onboarding new employees (preparing workstations, collecting paperwork, etc.)
• Handle basic bookkeeping tasks or support finance with invoice processing (if applicable)

Qualifications:

• Proven experience in an administrative or front desk role
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment
• Friendly and professional demeanor
• High school diploma or equivalent (additional qualifications preferred)

Preferred Skills:

• Experience in customer service
• Familiarity with office management tools and basic bookkeeping software
• Ability to work independently and take initiative