Located in St. Louis, MO
Pay: $28 -31/hr
Job Full Description
Office Administrator / Executive Assistant
Location: Kirkwood, MO
Pay: $28 - $31/hr
Position Summary:
We are seeking a highly organized and professional Office Administrator / Executive Assistant to support daily office operations and provide direct administrative support to leadership. This role serves as a central point of coordination for the office, combining executive support, administrative duties, front-office communication, and basic billing and invoicing responsibilities to ensure smooth operations.
Key Responsibilities:
- Provide administrative and executive support to senior leadership
- Manage calendars, schedule meetings, and coordinate appointments
- Answer, screen, and route incoming phone calls in a professional and timely manner, serving as a primary point of contact for the office
- Prepare, process, and track invoices and billing documentation
- Assist with accounts receivable activities, including invoice follow-up and record maintenance
- Maintain accurate financial and administrative records
- Draft and edit professional correspondence, reports, and documents
- Coordinate office operations, supplies, and vendor relationships
- Organize and maintain filing systems (electronic and physical)
- Assist with expense tracking, reimbursements, and basic bookkeeping tasks
- Serve as a liaison between executives, staff, clients, and vendors
- Support special projects and confidential initiatives as needed
Required Qualifications:
- 3+ years previous experience in an administrative, office management, secretary, or executive assistant role
- Experience with billing, invoicing, or basic accounting support preferred
- Strong organizational and time-management skills
- Excellent written and verbal communication abilities
- High level of professionalism and discretion
- Proficiency with Microsoft Office and office management software
- Ability to manage multiple priorities in a fast-paced environment
#OSARMO
Arnold, MO
2375
4409 Meramec Bottom Road
Suite I
St. Louis, MO 63129
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