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Office Manager July 15, 2025

Located in Union, NJ

Office Manager/Bookkeeper

Job Duties:

Invoicing & Receivables: Generate and send customer invoices promptly; monitor receivables and ensure timely collections.
Collections: Manage the collection process through direct customer follow-up and coordination of payment plans when needed.
Banking & Account Reconciliation: Prepare and make bank deposits; process credit card transactions. Apply received payments to accounts.
Administrative Bookkeeping: Maintain accurate financial records, assist with month-end and year-end close, and support audit processes as needed.
NetSuite Utilization: Enter and track financial transactions, invoicing, and reporting through the NetSuite ERP system.
Administrative Support: Assist management with scheduling, document preparation, internal communications, and special projects.
Process Improvement: Identify opportunities to streamline administrative and bookkeeping procedures for greater efficiency and compliance.

Experience Required:

3+ years of experience in bookkeeping, office management, or a related administrative finance role.
Proficiency with NetSuite or similar ERP/accounting software is required.
Strong understanding of accounts receivable, invoicing, and collections processes.
Experience with bank deposits and account reconciliation.
Excellent organizational and multitasking skills with a high level of attention to detail.
Proficient in Microsoft Office Suite (Excel, Word, Outlook).
Ability to communicate professionally with customers and internal teams.
Comfortable working independently and managing multiple priorities in a fast-paced environment.

Elizabeth-Union, NJ
3359
1767 Morris Avenue
Suite 304
Union, NJ 07083