K584
Located in Salem, OR
Pay: $24 HR
Job Full Description
Executive Administrative Assistant – Day Shift | Salem, OR | $50K Annually
Looking to take your administrative career to the next level? A well-established organization in Salem, OR is seeking a skilled Executive Administrative Assistant to join their team. This is a full-time, Monday–Friday, day shift position, offering stability, growth, and a competitive annual salary of $50,000.
Essential Functions:
- Provides high-level administrative support to the CEO, CFO, COO, CSO, and Board of Directors.
- Assists the CEO with Board communications, correspondence, and meeting coordination.
- Coordinates logistics for all Board meetings, including scheduling, catering, preparing materials, attending meetings, and recording minutes.
- Maintains records, distributes correspondence, and takes minutes for all Safety Committee meetings.
- Schedules meetings, manages calendars, and coordinates appointments for leadership as needed.
- Provides support on special projects for directors and managers as needed.
- Assists the Resource Development Manager and team with planning and executing projects and events.
- Completes monthly donation data entry and reporting.
- Collects and organizes key organizational documents, including contracts, licenses/certifications, and certificates of insurance.
- Supervises, trains, and supports administrative office staff as assigned.
Secondary Functions:
- Participates in meetings and on committees as assigned.
- Provides input on ways the organization can create integrated employment opportunities for people with disabilities.
- Provides input on ways to streamline and improve area systems and procedures.
- Provides training/support to clerical trainees or others as assigned.
- Performs other related duties as assigned.
Specific Job Skills Required:
- Excellent interpersonal skills and customer service skills.
- Excellent verbal and written communication skills.
- Knowledge of business practices, secretarial, and office administrative procedures.
- Knowledge of use and operation of standard office equipment.
- Knowledge of English grammar, punctuation, and spelling.
- Ability to operate multi-line telephone system and excellent telephone skills.
- Accuracy in typing, data entry and 10-key.
- Ability to actively participate in team development and team-oriented processes.
- Ability to read, write, speak, and understand English.
- Mental abilities required include use of discretion, decision-making, and high level of confidentiality.
- Physical and mental ability to operate computer hardware/software (Microsoft Word,
Excel, Access, Publisher, PageMaker, and Powerpoint programs).
- Valid driver's license, acceptable driving record, and proof of current vehicle insurance.
- Physical ability to make repetitive motions of hand/wrists.
- Physical ability to pull/push/move up to 50 pounds with hand truck and/or pallet jack occasionally during workday.
- Physical ability to bend, twist, stoop, and reach above head frequently during workday.
- Physical ability to lift up to 40 pounds occasionally during workday.
Education and/or Experience Required:
- Minimum of 3 years experience providing administrative support at the senior level.
- Bachelor's degree in a related field may substitute for up to 2 years or experience.
- Valid ODL and acceptable driving record.
Must be able to pass pre-employment drug test and criminal history check
More job description available per request. Apply now or email jobs.salemor@expresspros.com with a resume and subject title "Executive Administrative Assistant position".
Salem, OR
1950
454 Church St NE
Suite 120
Salem, OR 97301
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