We are seeking a detail-oriented and experienced Administrative assistant with a strong background in Accounting. oversee our financial operations related to incoming payments and revenue management. The ideal candidate will be responsible for ensuring accurate billing, timely collections, and maintaining healthy cash flow. This role requires a strong understanding of accounting principles, excellent analytical skills, and the ability to lead a team effectively.
Duties
- Manage accounts payable processes, ensuring timely payments to vendors and suppliers
- Maintain accurate financial records by recording daily transactions in the accounting system.
- Assist order entry specialists as needed with all incoming manual and EDI order to ensure timely and accurate processing.
- May perform receptionist duties by answering the telephone, screening callers, and greeting, announcing or routing visitors
- Performs general clerical and secretarial functions, including but not limited to typing, copying and filing documents, processing various forms and applications, collating materials, scheduling appointments and maintaining supervisor's calendar, maintaining records and files, processing mail, ordering supplies, etc.
- Uses a computer to record and retrieve information and to prepare reports, documents and correspondence. Updates and maintains the database.
- Process invoices on a daily basis.
- Composes and/or types memos, letters and reports for the signature of supervisor
- Other duties may be assigned.
Qualifications
- Bachelor’s degree in Accounting, Finance, or a related field is preferred.
- Proven experience in accounts receivable management or similar roles (2+ years)
- Proficiency in Microsoft Suite
- Strong customer service skills
- Excellent attention to detail with strong analytical skills.
- Ability to lead a team effectively while fostering a collaborative work environment.
- Strong communication skills, both written and verbal.
- Proficient in data entry with a focus on accuracy.