Located in Kilgore, TX
Pay: $25/hr
Job Full Description
Contract & Project Administrator
Commercial Flooring Contractor | In-Office Pay: $25.00 per hour Apply Online: www.expresspros.com
About the Opportunity
Express Employment Professionals is recruiting for a well-established East Texas company specializing in innovative commercial flooring solutions. We are seeking a highly organized and detail-oriented Contract & Project Administrator to support project operations from contract award through project close-out.
This position is ideal for someone who thrives in a fast-paced, deadline-driven environment and enjoys keeping projects organized, compliant, and moving forward. You'll play a critical role in supporting estimators, project managers, vendors, and customers by managing the documentation and administrative processes behind every job.
With 40+ active projects at varying stages at any given time, success in this role requires exceptional organization, follow-through, and communication skills.
Key Responsibilities
Contract Administration
- Receive and process AIA and GC-standard subcontracts
- Log, route, and track contracts through the review process
- Compare contract scope and pricing against original bid documents prior to execution
- Maintain contract records and project documentation
Insurance & Compliance
- Request and track Certificates of Insurance (COIs)
- Ensure compliance with contractor and project-specific insurance requirements
- Administer ROSIP enrollments and close-out documentation
- Manage Davis-Bacon and prevailing wage reporting requirements
Submittals & Shop Drawings
- Create and transmit product submittal packages
- Track outstanding approvals and project requirements
- Review returned submittals and shop drawings for approval status and revisions
- Communicate approved changes to purchasing and field teams
Change Order Management
- Prepare and issue change orders
- Track pricing, approvals, and billing status
- Maintain accurate documentation to ensure approved work is invoiced appropriately
Job Setup & Purchasing
- Create and maintain project files and job folders
- Distribute plans and specifications for takeoff
- Verify quantities against approved submittals before material release
- Issue and track purchase orders
Scheduling Coordination
- Maintain the master project schedule
- Coordinate shared calendars for:
- Pre-construction meetings
- Submittal deadlines
- Material deliveries
- Installation schedules
General Office & Company Administration
- Manage vehicle registrations and renewals
- Coordinate company cell phone accounts
- Route recurring invoices and administrative paperwork
- Assist with employee health insurance enrollment documentation
- Serve as the primary liaison with outside IT support providers
Qualifications
Required
- Minimum 3 years of administrative, project support, or project coordination experience
- Experience in construction or another document-intensive industry such as:
- General contracting
- Specialty trades
- Architecture or engineering firms
- Building materials distribution
- Manufacturing or industrial project support
- Oil and gas services
- Commercial insurance or surety
- Ability to read and interpret contracts and project requirements
- Strong written and verbal communication skills
- Proficiency with Microsoft Excel, Outlook, and PDF markup software
- Proven ability to manage multiple priorities and deadlines simultaneously
Preferred
- Experience with construction project management or job-costing software such as:
- Knowify
- Monday.com
- QuickBooks
- Procore
- Similar platforms
- Familiarity with Davis-Bacon and prevailing wage requirements
- Knowledge of owner-controlled insurance programs (OCIP/ROSIP)
- Ability to read commercial construction plans and Division 09 specifications
- Flooring, finishes, or specialty trade experience
Ready to apply? Submit your application online today at www.expresspros.com. Express Employment Professionals is proud to help connect qualified candidates with outstanding local employers.
Longview, TX
1255
101 West Hawkins Parkway
Suite 4
Longview, TX 75605
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