Located in Waco, TX
Pay: 26.00/hr
Job Full Description
Accounting Specialist
Department: Accounting
Reports To: Controller
Our client is seeking a detail-oriented Accounting Specialist to support daily financial operations and help maintain accurate, reliable accounting records. This role plays an important part in ensuring vendor payments, customer payments, and financial data are processed correctly and on time.
The ideal candidate is organized, analytical, and comfortable working with accounting systems, vendors, and internal teams to resolve financial discrepancies and keep operations running smoothly.
Key Responsibilities
Accounts Payable
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Process and code vendor invoices and match them to purchase orders
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Verify pricing, quantities, and payment terms before issuing payments
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Maintain accurate voucher records and prevent duplicate or incorrect entries
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Review and apply vendor credit memos
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Communicate with vendors regarding billing questions or discrepancies
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Prepare and submit required 1099 filings
Accounts Receivable
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Post and apply customer payments in the ERP system
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Monitor customer accounts and assist with past-due balances
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Research and resolve billing or payment discrepancies
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Generate customer invoices, statements, and collection notices
Financial Reconciliation
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Reconcile deposits, ACH transactions, and accounting entries with ERP and banking records
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Maintain organized financial documentation for accuracy and audit readiness
Payroll & Administrative Support
What Success Looks Like
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Vendor invoices processed within payment terms
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Customer payments posted within one business day
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Payroll processed accurately and on schedule
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Financial records maintained with a high degree of accuracy
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Billing or payment discrepancies resolved quickly and professionally
Qualifications
Required
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3–5 years of accounting support experience (AP, AR, or similar)
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Strong attention to detail and organizational skills
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Proficiency in Microsoft Excel
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Experience using ERP systems (Profit21 preferred)
Preferred
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Experience in distribution or industrial supply environments
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Experience with AP workflow tools such as Enlighten or Esker
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Experience with credit management or collections
Work Environment
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Office-based role with regular interaction across departments
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Use of ERP systems and financial reporting tools
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Standard business hours with occasional payroll or accounting deadlines
Waco, TX
3255
6321 Sanger Ave
Waco, TX 76710
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