Located in Roanoke, VA
Pay: $18-25 /hr.
Job Full Description
Job Title: Administrative Assistant – Construction Support
Location: Roanoke, VA
Employment Type: Full-Time
Job Summary:
We are seeking a detail-oriented and proactive Administrative Assistant with experience supporting construction projects and subcontractor management. The ideal candidate will have a strong background in billing, invoicing, accounts payable (AP) and accounts receivable (AR), and coordinating with subcontractors to ensure smooth project operations. This role requires excellent organizational skills, financial acumen, and the ability to multitask in a fast-paced construction environment.
Key Responsibilities:
- Assist in managing relationships with subcontractors, including onboarding, documentation, and communication regarding project schedules and requirements.
- Prepare, review, and process subcontractor invoices accurately and on time.
- Manage accounts payable and accounts receivable, including tracking payments, reconciling statements, and following up on overdue accounts.
- Maintain accurate financial records and support month-end and year-end accounting processes.
- Coordinate with project managers and field staff to ensure timely submission of billing and work documentation.
- Maintain organized filing systems for contracts, invoices, purchase orders, and other project-related documents.
- Support general administrative duties such as answering calls, scheduling meetings, preparing reports, and managing office supplies.
- Assist with reporting on subcontractor costs, project budgets, and financial status.
Qualifications:
- Proven experience as an administrative assistant or in a similar role within construction or related industries.
- Strong knowledge of billing, invoicing, AP/AR processes, and subcontractor management.
- Proficiency with accounting software (e.g., QuickBooks, Sage, Viewpoint, Procore) and MS Office Suite.
- Excellent organizational and multitasking skills with strong attention to detail.
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively in a team environment.
📧Emily.Howell@ExpressPros.com
📞540-989-7000
Roanoke, VA
2541
1910 Electric Road
Roanoke, VA 24018
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