HARRI
Located in Gulf Shores, AL
Pay: DOE
Job Full Description
Bookkeeper
- Location: Gulf Shores, AL
- Schedule: The position can range from 30-40 hours per week. The schedule can range from Monday - Friday, 8AM - 5PM to Monday - Friday, 8AM - 2PM.
- Pay: DOE
We are seeking a detail-oriented and dependable Bookkeeper & Administrative Assistant to support both financial operations and project management. This hybrid role combines construction bookkeeping with administrative coordination, ensuring accurate financial tracking and smooth project execution. The ideal candidate is organized, tech-savvy, and comfortable working in a fast-paced residential construction environment.
🔧 Key Responsibilities
Bookkeeping Duties
- Review, approve, and code project and operating expenses in the payment system
- Oversee accuracy of material vendor invoices and subcontractor pay applications, including retainage and lien releases
- Manage and maintain the Work-In-Progress (WIP) schedule for Harris Projects
- Send estimates, contracts, and plans to owners, vendors, and subcontractors
- Ensure timely entry and payment of all one-time and recurring transactions
- Maintain and reconcile project budgets regularly
- Manage ink and permit processes, including research, applications, and municipal communication
- Collect and organize subcontractor/vendor packets (W9s, COIs)
- Maintain organized vendor files and project ledgers
- Assist with 1099 year-end processing and audit requests
- Ensure all payments (checks, wires, transfers) align with schedules
- Handle additional tasks and projects as assigned by management
Administrative Assistant Duties
- Manage the company calendar to keep projects on schedule
- Communicate with vendors, subcontractors, inspectors, and owners to support timelines and budgets
- Oversee and update Asana project boards and task lists
🧠 Knowledge & Requirements
· Prior experience in residential construction bookkeeping and WIP management preferred
· Strong understanding of construction accounting principles and project workflows
· Proficient in QuickBooks Online
· Skilled in Microsoft Office Suite, Google Workspace, Zoom, Gmail, and Google Drive
· Ability to work remotely with reliable phone, computer, and internet
· Excellent organizational, multitasking, and time management skills
· Strong verbal and written communication abilities
· Professional phone etiquette and customer service mindset
· Knowledge of Baldwin County and Gulf Shores area preferred
· High attention to detail and critical thinking skills
· Team-oriented with conflict resolution and collaboration abilities
· High school diploma or associate’s degree required
🌍 Work Environment
- Flexible schedule with a mix of office, remote, and on-site work
- Travel required to job sites and municipal offices within 20 miles of Gulf Shores
💼 Why Choose Express?
When you work with Express Employment Professionals, you’re an essential part of our team—and we advocate for your success!
- Weekly Pay – Get paid consistently, every Friday
- Holiday Pay – Enjoy paid holidays as part of your benefits
- Health Benefits – Medical, dental, vision, short-term disability and life insurance options
- Immediate Openings – Start working right away
- Career Variety – Access jobs in light industrial, skilled trades, administrative, and professional roles
- Flexible Opportunities – Choose from permanent, temporary, seasonal, or contract positions
- One Application, Many Jobs – Apply once and get matched with multiple opportunities
- Dedicated Support Team – We guide you through every step of your job search and career journey
- Local Expertise – We know your community and connect you with trusted employers
- Free Job Placement Services – No fees for job seekers—ever!
📲 Ready to Apply? Choose Your Way!
- Online Application: ExpressPros.com/BaldwinCountyAL
- Call Us: 251-989-5500 for an immediate interview
- Email Your Resume: Jobs.BaldwinCountyAL@ExpressPros.com
- Walk-In: Visit one of our 3 Baldwin County offices!
📍 Office Locations:
- Summerdale: 18390 Vaughn Road (Open Monday – Friday, 8am–5pm)
- Orange Beach: 4776 Main Street, Suite L211, Office H (Call for appointment)
- Bay Minette: 15 Hand Avenue, Suite A (Call for appointment)
📞 Need More Information?
· Call us at (251) 989-5500
Express Employment Professionals is an equal opportunity employer committed to fostering an inclusive workplace.
Baldwin County, AL
2638
18390 Vaughn Road
Summerdale, AL 36580
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