- Responsible for completing financial/accounting and purchasing tasks.
- Performs a variety of administrative and supervisory tasks involving oversight, recording, monitoring and reporting of financial transactions in the programs.
- Maintain a system of accounts, records and reports which reflect the financial status
- Handles all financial, tenant, and other correspondence pertaining to assigned duties.
- Prepares checks to pay invoices, records payments in check register and in appropriate vendor accounts. Schedules payments to meet due dates and received vendor accounts.
- Maintains employees annual, sick and compensatory time records. Maintains personnel records and advises department directors and Executive Director on personnel matters.
- Collects employee timecards, marks cards and reconciles to leave slips. Tracks all leave and reconciles as scheduled.
- Computes payrolls for all employees and maintains supporting records. Maintains files for cash receipts, security deposits and adjustments, Tenant Accounts Receivables and others. Maintains all financial records as directed.
- Assists Fee Accountant in the preparation of financial reports, performance analyses, cost analyses and other fiscal reports required.
- Enrolls eligible employees in retirement and health plans, informs them of all changes in plans and maintains computer listing on employees, insurance, retirement and salary budgets.
- Prepares and posts deposits for transactions for the general ledger for all programs
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Prepares annual W2 Forms, 1099 Forms and related reports.
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Reviews copies of bank statements and serves as liaison with bank on lost and returned checks.
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Responsible for central office petty cash fund, if applicable.
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Requisitions supplies, inventory, and/or funds for PHA programs.
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Assists with all tenant activities such as interviews, determining eligibility, calculating, collecting, and depositing rents and any other charges.
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Update and balance on a daily, weekly, monthly basis, the rental register and all systems tracking balances.
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Re-certify tenants for occupancy on an interim or annual basis and prepare Form-50058 for data processing.
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Process/Prepare past due notices, lease violation notices and eviction documents as needed.
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Assist tenants with reasonable requests for assistance with various documents.
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Report all violations of rules, criminal activity, or other activities to the Executive Director.
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Constant contact with the public requires the exercise of tact and diplomacy and superior customer service.
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General customer service duties include answering phones and greeting clients.
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Performs other duties as assigned by the Executive Director or Deputy Director.