Located in Fremont, CA
Pay: $$30-$45
Job Full Description
Office & Accounts Payable Manager
Location: Hayward, Fremont, Union City & Newark, CA Pay Rate: $28.00 – $45.00/hour (DOE) Job Type: Temporary, Temp-to-Hire, and Direct Hire opportunities available Schedule: Monday – Friday, day shift
About the Role
Express Employment Professionals is hiring an Office & Accounts Payable Manager for manufacturing and light-industrial clients across the Hayward, Fremont, Union City, and Newark area. This is a hybrid role for someone who can run the day-to-day office while also owning the AP function — a key employee who keeps vendors paid, records accurate, and the front office running smoothly.
What You'll Do
Accounts Payable
- Process vendor invoices for raw materials, tooling, MRO (maintenance/repair/operating) supplies, and outside services, matching against purchase orders and production receiving records (3-way match)
- Work directly in ERP/MRP systems (e.g., SAP, NetSuite, Epicor, JobBOSS) to track PO status, receipts, and open liabilities tied to production
- Prepare and process weekly/biweekly payment runs (checks, ACH, wire)
- Reconcile vendor statements and resolve discrepancies, including short shipments, damaged material, and pricing variances on raw material orders
- Maintain W-9s and support 1099 preparation
- Support month-end close, accruals, and cost-of-goods (COGS) reporting tied to production activity
- Track freight, customs/duties, and import documentation for material shipments where applicable
- Track and manage recurring payments, expense reports, and petty cash
Office Management
- Oversee daily office operations, supplies, and equipment
- Manage vendor relationships and service contracts (facilities, IT, office supplies, equipment maintenance)
- Coordinate with purchasing, production, and plant/operations managers on material lead times, vendor issues, and supplier scorecards
- Support onboarding paperwork and personnel record-keeping for both office and production staff
- Maintain compliance documentation relevant to a manufacturing site: safety training sign-offs, certificates of insurance from vendors/subcontractors, workers' comp files
- Coordinate scheduling, meetings, and company events as needed
- Ensure the office supports compliance with basic workplace health and safety requirements
- Serve as a point of contact between the front office and the production/warehouse floor
What We're Looking For
- 3-5 years of combined office management and accounts payable experience, ideally in a manufacturing, industrial, or distribution environment
- Proficiency in QuickBooks or similar accounting software, plus strong Excel skills
- Hands-on experience with ERP/MRP systems (SAP, NetSuite, Epicor, JobBOSS, or similar) strongly preferred
- Understanding of how raw material costs, BOMs, and purchase orders flow into AP and COGS
- Strong attention to detail and accuracy in financial data reconciliation
- Excellent vendor relationship management and communication skills, including with material and equipment suppliers
- Ability to manage competing priorities and hit month-end close deadlines
- Comfortable moving between an office setting and a production floor, including required PPE (safety glasses, closed-toe shoes, etc.)
- Bilingual (English/Spanish or English/Vietnamese) a plus for some client sites
Fremont, CA
3376
39510 Paseo Padre Parkway
Suite 350
Fremont, CA 94538
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