C0000
Located in Pacoima, CA
Pay: $23 to $26hr DOE
Job Full Description
Office Assistant
Pacoima, CA
Full time – Temp to hire
Monday through Friday – 6:30am to 3pm
$23hr to $26hr depending on experience
Family-owned seasoning and spice company in Pacoima, producing high quality products found in all major supermarkets and meat markets in nine states: Arizona, California, Colorado, Nevada, New Mexico, Oregon, Texas, Utah and Washington, is looking for an Office Assistant to join their team.
Summary: The Office Assistant’s assumes responsibility for all things administrative within the business from engaging with customer and distributors; general office functions: answers phones, processes and coordinates fulfillment of customer orders (via phone and on-line), accounts payable, accounts receivables, invoice and payment processing, maintaining vendor and customer information in QuickBooks, including pricing and products, ordering production/office supplies, serving as the escalation point for customer service issues/complaints, maintaining the general appearance of the common areas of the facility. The Office Assistant is a shared job therefore teamwork, cooperation and positive attitude are the most crucial aspect of being successful in the role. As a key contact for the company, the individual must possess a welcoming personality, strong communication skills in both English and Spanish; consistently represents impeccable service values throughout every interaction, thrives in a fast-paced team-based work environment, demonstrates solid work ethics, focuses on accuracy in completing daily tasks, provides constructive feedback to help improve the work environment and is committed to helping the company grow and succeed.
Responsibilities:
- Handle incoming calls, emails and other communications in a timely and professional manner.
- Greet customers, distributors and visitors in a timely and professional manner.
- Complete duties as assigned and extend yourself to help others as time permits to ensure all tasks are completed Process and manage production, distributor, vendor and customer orders.
- Organize and manage distributor, vendor and customer documentation.
- Store and maintain documentation as defined by regulatory agencies and business processes.
- Organize and maintain office common areas.
- Performing general and miscellaneous office duties and errands.
- Serve as a virtual assistant for remote distributors (LACEUP Handheld, Settlement, etc.)
- Create, maintain, and enter information into QuickBooks and other databases.
- Process settlement reconciliation with local and remote distributors.
- Coordinate company events, as requested.
- Support the production and office teams, as needed.
Qualifications:
- Experience as an office assistant or in related field.
- Ability to write and speak clearly in English and Spanish.
- Warm personality with strong communication skills.
- Ability to work well under limited supervision.
- Solid communication skills.
- General accounting skills.
- Proficient in QuickBooks and Microsoft Office.
- Strong Organizational skills.
Glendale, CA
2791
1209 North Central Avenue
Suite 200
Glendale, CA 91202
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