C093
Located in Chatsworth, CA
Pay: $24.50hr to $26hr
Job Full Description
AR/AP and Office Manager
Chatsworth, CA
Full time- Temp to hire
Monday thru Friday – 8am to 5pm
$24.50hr to $26hr depending on experience.
Company providing support and access to cutting-edge LED products, as well as exceptional sales and application support for residential, commercial, industrial, and government organizations, is seeking an AR/AP and Office Manager to join their team in Chatsworth.
Summary: You will be responsible for handling day-to-day financial processing for customer invoicing, collections, vendor payments, and commission processing. You will also oversee general office functions to ensure smooth operations. This is a hands-on, high-responsibility role ideal for someone who thrives in a fast-paced, detail-focused environment.
Responsibilities:
Accounts Receivable Responsibilities
- Generate and send invoices for product shipments and service transactions
- Monitor and apply incoming customer payments accurately in QuickBooks other ERP
- Follow up with customers regarding past-due invoices and coordinate collections
- Reconcile AR ledger with bank statements, deposits, and accounting records
- Maintain organized customer records and ensure files are complete and audit-ready
- Assess customer credit and assist in setting credit limits and payment terms
- Prepare aging reports and assist with cash flow forecasting
Accounts Payable Responsibilities
- Review and process invoices from vendors, freight forwarders, and service providers
- Match invoices with purchase orders and receiving documentation
- Process weekly, semi-monthly, and monthly payments via check, ACH, or wire transfer
- Issue agent commission payments at scheduled intervals and reconcile with internal records
- Maintain accurate records of all outgoing payments and communicate with vendors or agents as needed
- Generate reports on AP aging, cash flow forecasts, and payment history
Office Management Responsibilities
- Oversee office supply inventory, ordering, and vendor communication
- Maintain clean, organized office space and coordinate facility repairs or services
- Support onboarding of new employees and maintain HR-related records such as timekeeping and leave tracking
- Coordinate internal schedules, meetings, and manage basic correspondence
- Ensure physical and digital filing systems are complete, up-to-date, and easy to access
Qualifications:
- Minimum 3+ years’ experience in Accounts Payable and Accounts Receivable.
- 2+ years’ experience in office administration or office management.
- Proven ability to manage commission payments or other recurring scheduled payouts.
- Strong understanding of accounting processes and general ledger transactions.
- Excellent communication, follow-through, and organizational skills.
- Associate’s degree in accounting, finance, or related field preferred.
- Equivalent work experience may be considered in place of formal education.
- Proficiency in accounting platforms such as QuickBooks, Sage or similar systems.
- Strong Excel or Google Sheets skills for reconciliation and reporting.
- Experience with productivity tools such as Microsoft Office or Google Workspace.
- Familiar with scheduling tools like Outlook or Calendly.
- Able to manage and maintain both digital and physical document filing systems.
- High attention to detail with the ability to meet tight deadlines.
- Independent, efficient, and able to work without micromanagement.
- Process-driven with a mindset for improving systems and organization.
- Reliable and professional in all interactions.
- Strong time management and multitasking capabilities.
Glendale, CA
2791
1209 North Central Avenue
Suite 200
Glendale, CA 91202
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