Job Details

Sales Administrative Assistant October 13, 2025

C676

Located in Valencia, CA

Pay: 22.00 - 25.00

Job Full Description

ONSITE SALES SUPPORT NEEDED IMMEDIATE!!!  CALL MARIA AT 661-775-2570!

 Lease Approvals

  • Requested by Sales Rep
  • Enter on Leasing company portals or send email request
  • Co-terms – request addendum and rate
  • Leasing company will send an approval, forward to rep. special rates – send 10% bump on rate

Upgrade/Buyout Figures

  • Sales Rep Request
  • Check portal or email request
  • Email to reps

 

MUST include the following

  • Checklist – signed by manager
  • Detail Sheet, all info filled in, email required
  • Price Sheets/Configuration sheet
  • Maintenance Agreement – forward for approve, make sure it is signed
  • Lease Approval – same legal name as the Lease Agreement
  • Lease Agreement – legal name must match the approval; all fields need to be filled in
  • Sales/Lease Order Agreement – Signed
  • Purchase Order (required) – signed and match the Sales Order
  • Removal Form – filled out and signed
  • Buyout info – Copy of lease/invoice
  • Equipment Removal Authorization – required if we are sending a check to the customer
  • OOT – signed by servicing dealer
  • Credit App/PG – signed if required with approval
  • Commission Sheet
  • IT Survey
  • W9 – required with lead fee
  • FDS – CPC lease
  • Doc fee – if waives note on Sales Order and Lease
  • Deferred payments – request rate
  • Commission check

Install Sheets

  • Post to share drive

Scanning

  • Sales Packets
  • Upload to SharePoint
  • Stay on track with current Sales Orders

 

Lease Entry in ea.

  • Stay on track with current leases

Lease Expiration Reports

  • Run report monthly
  • Look up upgrade figures
  • Email to Sales Manager’s

EDA Leads

  • Joe will email new leads
  • Look up and email to appropriate Sales Manager
  • Follow up in Sherpa

Misc. Sales Orders

  • Loaners – follow up on return
  • Moves

LOI

  • Leasing company will reach when an account send LOI
  • Send to Sales Rep
  • look up upgrade figures

Lease returns

  • confirm what has come back from each delivery
  • process return instructions for return from link
  • print label and tag the machine in the warehouse, include instructions
  • send to Juanita to schedule for return
  • once complete provide POD to Sales Rep/Teresa

Labels

  • Folder checklist & Name/Job# label

Back up for invoicing

Order Office Supplies

Hotel Booking

Answers phones – cover on Mondays for lunch and when Juliana is out

 

Computer skills: Microsoft proficient

 

Qualified applicants with arrest or conviction records will be considered for employment following the law. Including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Santa Clarita, CA
2868
28159 Avenue Stanford
Suite 110
Santa Clarita, CA 91355

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