Located in Yuba City, CA
Pay: 25-35
Job Full Description
Office Manager / Bookkeeper
Reports to: Head of Operations & HR, Owner
Type: Full-Time
Location: Office-based (not member-facing)
Position Summary
The Office Manager / Bookkeeper is responsible for running the day-to-day administrative and
financial operations of the business. This role ensures the office functions smoothly by
managing bookkeeping, records, construction administration, and property-related
documentation while maintaining accuracy, organization, and compliance across entities.
This is a back-office role and is not member-facing. Limited employee interaction occurs only
as needed for payroll processing, time-off tracking, workers’ compensation, and required
documentation.
Core Responsibilities
1. Office & Administrative Management
● Run day-to-day office operations and administrative workflows
● Maintain organized digital and physical filing systems
● Manage mail, records, and official business correspondence
● Ensure documentation standards are consistently followed
● Act as the administrative hub for all business entities
2. Bookkeeping & Financial Administration
● Handle bookkeeping across entities (coding, categorization, reconciliation)
● Manage accounts payable and invoice processing
● Maintain accurate financial records and supporting documentation
● Prepare reports and reconciliations for leadership review
● Support CPA and tax professionals with clean, organized records
3. Payroll, Time Off & Workers’ Compensation (Processing Only)
● Process payroll for construction employees
● Track employee time-off balances and usage
● Maintain payroll records and audit trails
● Process workers’ compensation paperwork and documentation
● Coordinate required filings and documentation with leadership and vendors
4. Property & Insurance Administration
● Track and maintain property tax records and deadlines
● Manage insurance documentation, renewals, and certificates
● Maintain Buildium records and tenant administrative oversight
● Support property-related billing and documentation
5. Construction Administration Support
● Organize construction project files, permits, plans, and approvals
● Track invoices, draws, lien waivers, and insurance certificates
● Maintain contractor and vendor documentation
● Support Construction Project Manager with administrative coordination
● Ensure construction paperwork is current, complete, and accessible
6. Compliance & Documentation
● Maintain accurate filing of HR and compliance records
● Ensure required forms, filings, and documentation are complete
● Support audits, inspections, and internal reviews
● Escalate discrepancies or missing documentation to leadership
What This Role Does Not Do
● Manage employees or performance
● Enforce policies or procedures
● Make payroll, HR, or budget decisions
● Manage construction schedules or contractors
● Handle member or tenant communication
Core Skills & Experience
● Strong bookkeeping and accounting experience
● High attention to detail and accuracy
● Experience managing multi-entity records
● Comfortable working independently with minimal supervision
● Strong organizational and documentation skills
● Experience with payroll processing and compliance preferred
● Familiarity with property management systems (e.g., Buildium) a plus
Success in This Role Looks Like
● Clean, accurate, and timely financial records
● Well-organized office and documentation systems
● Payroll and compliance handled without errors or delays
● Construction and property paperwork always current
● Leadership not pulled into administrative details
Why This Role Exists
This role creates a single point of accountability for back-office operations, allowing leadership
and operations teams to focus on execution, growth, and performance while ensuring the
administrative and financial foundation of the business is stable and compliant.
Yuba City, CA
3382
870 West Onstott Frontage Road
Suite E
Yuba City, CA 95991
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