Located in Gainesville, FL
Pay: $24.00/hr
Job Full Description
Temporary Accounts Payable Specialist (4 - 8 weeks, 24.00/hr)
Florida based mechanical contractor with 10 locations is seeking a temporary Accounts Payable Specialist to help their team for the next 4 - 8 weeks.
Position will work Day Shift, Monday - Friday.
Key Responsibilities
- Receive, review, code, and enter vendor invoices accurately and in accordance with company approval and accounting procedures.
- Perform two-way and three-way matching of invoices to purchase orders, receiving documentation, packing slips, subcontractor documentation, or other required support.
- Research and resolve invoice discrepancies involving price, quantity, freight, tax, job coding, duplicate billing, missing approvals, or incomplete documentation.
- Coordinate with Purchasing, Project Managers, Service, Warehouse, and other internal teams to obtain approvals and resolve issues before payment deadlines.
- Prepare scheduled payment runs, including checks, ACH, electronic payments, and other approved disbursement methods, subject to company authorization controls.
- Respond professionally to vendor inquiries regarding invoice status, payment timing, missing documentation, credits, and account discrepancies.
- Reconcile vendor statements and research missing invoices, unapplied credits, duplicate charges, and aged outstanding items.
- Track credits, returns, rebates, warranty-related adjustments, and other vendor-account activity to ensure amounts are properly applied.
- Support month-end close through AP reconciliations, accrual support, open-PO review, expense coding review, and outstanding invoice follow-up.
- Help identify recurring AP, purchasing, or documentation issues and recommend process improvements that improve accuracy, cycle time, and vendor relationships.
Required Qualifications
- At least 2 years of experience in accounts payable, bookkeeping, accounting support, purchasing administration, or a comparable transaction-processing role.
- High School Diploma or GED, associate's degree in related field is preferred
- Working knowledge of invoice processing, purchase orders, vendor statements, account coding, payment terms, credits, and basic accounting controls.
- Proficiency with accounting or ERP software such as QuickBooks, Sage, or a comparable platform.
- Strong Microsoft Excel skills and comfort working with transaction detail, reconciliations, and financial records.
Candidates will submit to drug and background screening. Drug Free Workplace.
Gainesville, FL
2622
4400 Northwest 36th Avenue
Gainesville, FL 32606
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