AB27
Located in Sycamore, IL
Pay: $25.00-$30.00
Job Full Description
Job Title: Administrative Specialist - Operations Coordinator
Location: Sycamore, IL
Job Type: Full-Time
Schedule: Monday to Friday, 8:30 AM – 4:30 PM
Compensation: $22.00 - $30.00 per hour, based on experience
Position Overview
We are hiring a full-time Administrative Specialist -Operations Coordinator to manage our front office operations and support daily business functions. The ideal candidate will have strong administrative, bookkeeping, and customer service experience, with excellent proficiency in QuickBooks and the Microsoft Office Suite. This role requires someone who is detail-oriented, organized, and able to multitask in a busy, client-facing environment.
Key Responsibilities
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Front Desk Administration
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Serve as the first point of contact for customers and vendors via phone, email, and in-person.
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Manage front office operations and maintain a professional and welcoming environment.
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Accounts Receivable & QuickBooks Management
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Generate and send customer invoices.
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Process customer payments (credit card and cash) and prepare daily bank deposits.
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Maintain accurate financial records using QuickBooks.
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Office & Project Coordination
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Schedule jobs and coordinate production timelines with internal teams.
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Track and replenish office supply inventory.
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Submit and monitor JULIE/811 utility locate requests and municipal sign permit applications.
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Compliance & Reporting
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Administrative Support
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Provide general administrative assistance to the team to ensure smooth daily operations.
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Assist with documentation, project tracking, and customer follow-ups.
Required Qualifications
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3–5 years of administrative or office management experience, including accounts receivable responsibilities.
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Proficient in QuickBooks (recent, hands-on use required).
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Skilled in Microsoft Office, especially Excel and Word.
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Strong organizational and time management skills.
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Excellent communication skills, both written and verbal.
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High attention to detail and accuracy in data entry and financial tasks.
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Ability to multitask and work independently in a fast-paced environment.
Preferred Skills (Bonus)
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Experience submitting utility locate requests through JULIE/811.
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Familiarity with municipal sign permits or regulatory compliance forms.
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Experience working in a creative services environment.
Why Join Us?
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Opportunity to play a key role in a well-established, locally respected company.
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Collaborative team culture with growth potential.
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Stability, regular hours, and consistent workflow.
Apply today if you're a proactive administrative professional with strong QuickBooks skills and a passion for delivering excellent client service.
#3084LID
DeKalb, IL
3084
1812 Sycamore Road
Unit B
DeKalb, IL 60115
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