BB02
Located in Lafayette, IN
Pay: $19.00/hour
Job Full Description
Job Summary:
We are seeking a detail-oriented Administrative Assistant for an industrial client. In this role, you will be responsible for coordinating and overseeing various administrative tasks in the office. You will play a vital role in ensuring the efficient operation of our program by managing day-to-day assignments, organizing projects, and maintaining essential communications with internal and external stakeholders. If you are a motivated individual with excellent organizational skills, strong attention to detail, and the ability to handle multiple responsibilities, we want to hear from you.
Principal Job Duties and Responsibilities:
Operations:
- Coordinate and lead assigned office projects, ensuring timely completion of daily tasks.
- Organize, lead, and facilitate project-related meetings, including agenda creation and material preparation.
- Develop reports as assigned by the Program Manager.
- Initiate and maintain communication with internal and external stakeholders, such as vendors and logistic companies.
- Coordinate with external logistic companies for the retrieval of recycled commodities.
- Produce end-of-month reports for on-site clients, including data entry of recorded counts and weights.
- Coordinate with internal vendors for the shipment of Export material.
- Revise or update all Standard Operating Procedure (SOP) Manuals as needed.
- Update/create employee files, and maintain Employee roster and attendance calendars.
- Provide daily updates on existing spreadsheets/templates to the Leadership Team.
- Handle incoming office calls and direct them to other Heritage site staff.
- Organize, sort, and scan tracking paperwork into the filing system.
General Support:
- Assist in the implementation and management of the site information board.
- Assist in or prepare presentations as directed by the Program Manager.
- Maintain positive relationships with customers and employees, addressing their concerns and issues.
- Assist with the orientation and development of new associates.
- Manage data streams effectively.
- Assist in research and implementation of training for employees.
- Arrange for equipment maintenance and repairs with office supply vendors.
- Track and order office supply inventory.
- Perform other duties as assigned by Supervisors, Program Manager, or Operations Manager.
Knowledge and Abilities:
- Proficient in business writing and computer skills, including Excel, Outlook, and Word.
- Excellent communication and relationship-building skills.
- Strong attention to detail and superior time management skills.
- Knowledge and understanding of various federal, state, and local industry-related regulations.
- Bilingual (English/Spanish) preferred, but not required.
- Ability to prioritize multiple projects and responsibilities for completion.
- Flexibility with the schedule is a plus.
If you are a highly organized, detail-oriented individual with the ability to effectively manage office operations and support our program, we encourage you to apply for this role. Join our team and make a meaningful impact in our dynamic work environment.
Lafayette, IN
1645
2200 Scott Street
Lafayette, IN 47904
Apply Now Email Us