Located in Dubuque, IA
Job Full Description
Administrative Assistant – Direct Hire
Location: Dubuque, IA
Schedule: Full-Time | Monday–Friday | 7:00 AM–3:30 PM | Onsite
Employment Type: Direct Hire
Pay: Based on education and experience
Express Employment Professionals has partnered with a local company to seek an Administrative Assistant for a full-time, direct hire opportunity. This onsite position will handle front desk operations, customer communications, invoicing, and general administrative support. The ideal candidate will be organized, detail-oriented, and comfortable managing multiple tasks throughout the day.
Responsibilities
- Answer incoming calls, check voicemails, and respond to emails.
- Greet visitors and assist with front desk operations.
- Create and maintain job tickets, binders, and customer files.
- Process incoming checks, invoices, and daily mail.
- Enter bills and delayed charges into QuickBooks.
- Review employee timecards for accuracy before payroll.
- Scan, organize, and file invoices and other documentation.
- Assist with billing adjustments and additional accounting entries.
- Pull permits and coordinate inspection requests.
- Provide general administrative support as needed.
Qualifications
- High school diploma or equivalent required; associate degree preferred.
- Previous administrative, office support, or receptionist experience preferred.
- Experience with QuickBooks or similar accounting software preferred.
- Strong computer skills and attention to detail.
- Good communication and organizational skills.
- Ability to manage multiple priorities in a busy office environment.
Compensation & Benefits
- Pay based on education and experience.
- Health, dental, and vision insurance.
- Retirement contributions.
- Paid time off (PTO).
- Paid holidays.
This is a full-time, onsite, direct hire position in Dubuque, IA.
Dubuque, IA
2435
1701 John F Kennedy
Dubuque, IA 52002
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