Located in New York, NY
Pay: 30.00
Job Full Description
We’re looking for a professional, proactive, and people-oriented Front Desk & Administrative
Coordinator to be the heartbeat of our office. This highly visible role is perfect for someone who
thrives in a fast-paced, high-touch environment, enjoys multitasking, and takes pride in creating a
polished and welcoming atmosphere.
As the first point of contact for employees, clients, guests, and partners, you’ll do more than just
manage the front desk — you’ll play a vital role in keeping the office running smoothly, supporting
events and meetings and contributing to an energetic and collaborative workplace culture.
What makes us special:
Become part of a unique entrepreneurial team. Think independently, use your initiative,
and take some risks. Entrepreneurship is a powerful force that drives the growth not only of
our firm but also of our clients and people.
Unlock the power of opportunity. Advance your career in a thriving company with a startup
feel. We invest in your professional development every step of the way.
Prioritize your health and well-being. No matter where you live, we offer a competitive
suite of health benefits to help keep you and your loved ones safe.
invest in your future. All US and Canadian employees enjoy 401(k) & RRSP benefits with
company matching.
Work in a values-driven culture. At Simon-Kucher, our vision is to become the world's
leading growth specialist. Our values guide the way we do business and communicate our
distinctiveness. They sum up what we stand for, influence our culture, and drive how and
why we do things.
How you will create an impact:
• Welcome with Excellence: Greet employees, visitors, vendors, and candidates with
professionalism and warmth — making every first impression a great one.
• Be the Communication Hub: Manage incoming calls and messages, direct inquiries, and
coordinate guest check-ins with grace and efficiency.
• Own Office Flow: Oversee mail and package delivery logistics, schedule pick-ups, and ensure
timely distribution of correspondence.
• Support Office Operations: Partner with the Office Manager to keep the workspace tidy,
secure, and well-stocked — your eye for detail keeps everything running like clockwork.
• Prepare for Success: Set up conference rooms, manage catering orders, and ensure
technology is ready for internal and external meetings, video calls, and presentations.
• Keep the Calendar in Sync: Coordinate meeting logistics and conference room schedules
ensuring space and resources are aligned for seamless execution.
• Support Key People & Projects: Administrative assistant responsibility for one Partner with
scheduling, document handling, CRM entries, and occasional gifting or client service needs.
• Champion Onboarding: Help welcome new hires and support onboarding activities, from
desk setup to day-one logistics.
• Plan & Participate: Jump in on office events, team-building activities, and special projects;
you’ll help bring it all together with flair. Serve as a backup to the Office Manager as needed
• Represent with Professionalism: Interact with colleagues at all levels, locally and globally,
maintaining discretion, tact, and confidentiality in every interaction.
• Be the Go-To Support: Provide reliable backup to other administrative assistants and lend a
hand with ad hoc tasks as needed.
• Assist with other ad hoc projects, office, or admin activities as required.
• 5 days a week in the office requirement; office hours 8:30 am-5:30 pm ET.
Required must haves for the role:
• You have a Bachelor’s degree (or equivalent experience) and at least 1 year of experience in
an administrative or office operations role — preferably in a corporate setting.
• You’re a natural multitasker who’s organized, detail-oriented, and able to prioritize
effectively under pressure.
• You’re known for your positive attitude, reliability, and initiative — you don’t wait to be
asked; you jump in.
• You’re tech-savvy, with solid skills in Microsoft Office (Outlook, Word, Excel, PowerPoint)
and comfortable using Zoom, Teams, and other office systems.
• You know your way around office equipment and conferencing tools.
• You’re a people person who communicates clearly and professionally — in person, on the
phone, and in writing.
• You bring a strong sense of customer service, confidentiality, and collaboration to
everything you do.
• You’re flexible, team-oriented, and excited to support a vibrant, growing office environment.
Queens Northwest, NY
2843
44-02 11th Street
Suite 616
Long Island City, NY 11101
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