Located in Pittsboro, NC
Pay: $25-$30
Job Full Description
We are seeking a reliable and detail-oriented Part-Time Office Manager to provide essential operational and bookkeeping support to the organization’s President. This role ensures the office runs efficiently and professionally, supports internal coordination, and serves as a key point of contact for partners, stakeholders, and the public.
The ideal candidate is positive, proactive, highly organized, and self-directed, with a strong ability to adapt to changing priorities.
Key Responsibilities
Office Operations
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Manage day-to-day office functions including phones, emails, mail distribution, office supplies, and vendor relationships.
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Maintain organized physical and digital filing systems, scheduling systems, and shared calendars.
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Coordinate meetings, appointments, and conference calls.
Executive Support
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Prepare meeting agendas and supporting materials.
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Proofread correspondence, reports, and presentations for accuracy and professionalism.
Financial & Record Support
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Assist with processing invoices and reimbursements.
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Maintain accurate organizational records and documentation.
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Manage submission of annual licenses and required documentation to ensure deadlines are met.
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Provide supporting documentation to external auditors and/or bookkeepers as needed.
Team Coordination
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Support team communication, room scheduling, and project documentation.
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Assist with client visits as needed.
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Help onboard vendors and part-time contractors.
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Attend monthly Board meetings.
Qualifications
Required
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Minimum of 3 years of office management experience.
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Proficiency in Microsoft Office (Word, Excel, Outlook).
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Strong organizational and communication skills.
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Positive, solution-oriented attitude.
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Ability to work independently and manage multiple priorities in a fast-paced environment with occasional last-minute schedule changes.
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Familiarity with basic bookkeeping (QuickBooks or similar software).
Sanford, NC
2665
307 North Horner Blvd
Sanford, NC 27330
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