Located in Grand Forks, ND
Pay: $20/hr+ DOE
Job Full Description
Harvest Support & Front Office Coordinator
Location: Grand Forks, ND
Position Type: Full-Time | Year-Round
Position Summary
The Harvest Support & Front Office Coordinator supports daily office operations throughout the year and provides high-volume administrative execution during harvest season.
During non-harvest months, this role serves as the front office coordinator and supports harvest pipeline preparation by processing and entering incoming applicants from beet harvest websites and other recruitment sources.
During harvest season, this role supports documentation processing, data entry, and administrative workflow under the direction of the Harvest Administration Lead. This position works directly with Harvest Project Managers and onsite Harvest Supervisors to support documentation completion while maintaining alignment with administrative leadership.
This position reports to the Harvest Administration Lead and collaborates with the Payroll & Timekeeping Operations Lead as needed.
Core Responsibilities
Non-Harvest Season Responsibilities:
Front Office & Administrative Support
- Answer and direct incoming calls professionally
- Greet and assist office visitors
- Support scanning, filing, document preparation, and data entry
- Maintain organized digital and physical records
- Assist with scheduling and internal coordination
- Maintain a professional, welcoming office environment
Applicant Intake & Data Processing
- Enter incoming applicants from beet harvest websites and other recruitment sources within 24 hours of receipt
- Maintain 98%+ accuracy in applicant data entry
- Upload and organize documentation within internal systems
- Track incomplete applications and notify harvest recruiters
- Ensure applicant data integrity prior to onboarding phase
Harvest Season Responsibilities:
Documentation & Data Execution
- Process high volumes of onboarding forms and documentation
- Maintain 98–99% data entry accuracy
- Upload and organize documents in internal systems
- Follow up on missing or incomplete forms as directed
- Prioritize workload based on guidance from the Harvest Administration Lead
Harvest Leadership Support
- Communicate with Harvest Project Managers and Supervisors regarding documentation status and missing information
- Route escalations and documentation concerns to the Harvest Administration Lead
- Maintain professionalism and clarity in all interactions
Meeting Participation
- Participate in monthly client meetings as a documentation support resource
- Participate in bi-weekly internal harvest meetings
- Provide status updates related to applicant intake and documentation progress
- Assist with note-taking and follow-up tracking when assigned
Success Traits
Ideal candidates for this role demonstrate:
- Strong organizational skills
- Detail-driven work style
- Confidence communicating with leadership and field teams
- Ability to manage multiple priorities simultaneously
- Follow-through and accountability
- Comfort working in fast-paced seasonal environments
#1437OS
Grand Forks, ND
1437
3325 South Washington Street
Grand Forks, ND 58201
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