Job Details

Office Administrator Responsibilities

• Document Management: Prepare, file, and organize documents (digital and physical).
• Data Entry & Record Keeping: Maintain accurate databases and records.
• Office Coordination: Oversee office operations, including equipment maintenance and vendor communication.
• Expense Tracking: Assist with invoices, petty cash, and budget monitoring.
• Support for Teams: Provide administrative assistance to staff and management

Technical & Office Skills & Backup Dispatch as Needed

• Proficiency in Office Software: Microsoft Word, Excel, Outlook, and scheduling tools.
• Typing & Data Entry: Accurate and fast input of information.
• Phone System Handling: Ability to manage multi-line phone systems.
• Basic Accounting Knowledge: Handling invoices, petty cash, and expense tracking.

Organizational Skills

• Time Management: Prioritize tasks and meet deadlines.
• Scheduling & Coordination: Manage calendars, appointments, and meetings.
• Record Keeping: Maintain accurate files and documentation.

Communication Skills

• Verbal Communication: Professional and clear interaction with clients and staff.
• Written Communication: Draft emails, memos, and reports effectively.
• Customer Service: Friendly and helpful approach to visitors and callers.

Interpersonal & Problem-Solving

• Adaptability: Handle unexpected situations calmly.
• Conflict Resolution: Address issues professionally.
• Team Collaboration: Support colleagues and management.

Attention to Detail

• Accuracy in data entry, document preparation, and scheduling.
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