Job Details

Key Responsibilities

• Greet and assist visitors, drivers, and vendors in a professional and friendly manner
• Answer and route incoming phone calls and emails
• Perform accurate data entry across internal systems and spreadsheets
• Process accounts payable tasks, including invoice entry, matching, and filing
• Maintain organized records and administrative files
• Follow instructions and established procedures closely
• Support office staff and management with general administrative duties
• Coordinate with teammates to ensure smooth daily office operations
• Communicate effectively with drivers, dispatch, and office personnel
• Maintain professionalism in a fast-paced, team-oriented trucking environment

Required Skills & Qualifications

• High school diploma or equivalent
• Previous experience in an administrative, front desk, or office support role preferred
• Basic knowledge of accounts payable or willingness to learn
• Strong data entry and attention to detail
• Ability to take direction and follow processes accurately
• Comfortable with phones, computers, and basic office software (e.g., Microsoft Office)
• Strong communication and interpersonal skills
• Ability to work well as part of a team
• Comfortable with trucking-related terminology and conversations

Preferred Qualifications

• Experience in the trucking, transportation, or logistics industry
• Familiarity with accounting or invoicing systems
• Reliable, punctual, and organized

Work Environment

This position operates in an office setting within a trucking or transportation company. The role involves regular interaction with drivers, dispatchers, and office staff and may include some background noise or industry-specific discussions related to trucking operations.

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