MH444
Located in Bend, OR
Pay: $25.00
Job Full Description
EMPLOYMENT: Full-Time
POSITION: Administrative Assistant
LOCATION: Bend, Oregon
ESSENTIAL JOB RESPONSIBILITIES:
• Direct contact/communication with clients, board members, contractors, and real estate professionals.
• Prepare meeting materials, notices, memos, other correspondence & mailings, community newsletters and updates.
• Document filing and record keeping, as well as maintaining official records for the client.
• Contact and place service orders with maintenance staff or specialty vendors/contractors. • Assist Managers with site visits as needed.
• Compile data and assist in meeting preparation ie. board packet preparation.
• Attend Board meetings and record meeting minutes.
• Receive, enter, and process Architectural Requests for Change.
• Assist with any other assignments delegated by the Community Manager, including completion of action items.
• Assist in drafting correspondence to homeowners for mass mailings and emails.
• Assisting with the scheduling, mailing, and notice requirements of Board meetings prep
• Attend community events as needed.
• Complete owner information updates.
• Complete the CSA tasks involved with the HOA intake process including homeowner set-up.
• Homeowner’s issues.
DISCLAIMER:
This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this position at any time.
QUALIFICATIONS:
• High School Diploma
• Two-year college degree preferred or combination of experience and college.
• Homeowner Association / Property Management Experience preferred but not required.
• Ability to work with minimal supervision.
• Must be highly organized with the ability to work in a fast-paced environment and manage multiple projects simultaneously.
• Strong working knowledge of computers and office software: AppFolio, Word, Excel, and PowerPoint
• Ability to effectively communicate and interact with all levels of personnel and clients.
Please call 541-389-1505 to schedule an interview with an employment specialist
Bend, OR
3124
296 SW Columbia Street
Suite B
Bend, OR 97702
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