Located in Redmond, OR
Pay: Competitive comp & benefits!
Job Full Description
Great opportunity to work with an established and high-performing team!
What You Get to Do!
Provides support to and is a critical part of the organization's accounting department. This position works closely with management, vendors, and patrons daily. Duties include the daily process of accounts payable, accounts receivable transactions, collections, and payroll preparation which must be performed accurately and efficiently. This position is involved with grant management providing timely submission of grant requests, payment to vendors and support for grant reporting.
AP/AR
• Conduct daily entry of accounts payable vendor invoices and coding.
• Maintain vendor records, including obtaining W-9's from new vendors.
• Process weekly check runs.
• Responsible for all department and grant related invoicing.
• Responsible for tracking and posting all A/R payments in QB.
• Supervise daily cash transactions and travel to the bank when needed.
• Review and reconcile Point and Pay payments on a weekly and monthly basis.
• Review and reconcile cash receipts and WWIN transactions on a weekly and monthly basis.
• Responsible for patron assessment billing and collection.
• Coordinate with legal counsel on delinquent accounts as needed.
• Responsible for following district guidelines on lien and foreclosure policy.
General Accounting
• Collaborate with department managers to monitor and improve budget and billing efficiencies.
• Assist with accounting software management changeover and implementation.
• Maintain accounting electronic and physical filing systems.
• Provide support to accounting consultant in the coordination of documentation for annual financial audit.
• Document and monitor accounting department processes in conjunction with accounting consultant.
• Prepare the monthly payables and payroll reports for the monthly Board meetings.
• Responsible for all LGIP transfers with coordination with Accounting Consultant.
• Assist with analyzing financial statements monthly and research variances.
• Responsible for weekly and monthly cash receipt reconciliation and WWIN transactions.
• Responsible for weekly and monthly reconciliation of Point and Pay payments.
• Prepare and file the Annual Form 720 PCOR fees.
Payroll
• Process Bi-Weekly and Monthly Payroll- including timesheet review and manager approvals.
• Review and download the quarterly and annual payroll reports.
• Responsible for making payment to child support division and garnishers when required.
• Responsible for tracking and update employee anniversary payroll change. i.e. pay increase and time off banks.
• Process monthly payment to retirement funds.
• Responsible for all PERS related activity including monthly reporting and all employee changes.
• Track all employee benefit changes and communicate with vendors on invoice discrepancies.
• Responsible for entering and tracking employee benefit elections.
Grants:
• Communications with grant vendors relating to invoices received and related questions.
• Paying and processing invoices for multiple grants.
• Preparation of the Reimbursement Requests.
• Coordinate and update the tracking of all outstanding monthly invoices.
• Participate in joint accounting meetings that pertain to all grants.
• Maintain and track the Project Requests Summary sheets.
• Maintain and track the pending Reimbursement Requests.
• Assist with grant reporting due dates to the Grant Outlook Calendar and Smart Sheet.
• Forward any requests for reconciliations of projects to Accounting Consultant.
• Maintain files with all signed grant and contractor agreements.
• Support Accounting Consultant as directed.
What You Will Bring…
• Bachelor's degree in accounting or business with a focus on accounting coursework.
• Knowledge of finance, accounting, budgeting, and cost control principles including Generally Accepted Accounting Principles.
• Ability to analyze financial data and prepare financial reports, and statements.
• Knowledge of federal and state financial regulations.
• Knowledge of financial and accounting software applications.
• Experience in Non-Profit accounting preferred.
• Ability to work independently, take initiative, set priorities, and see projects through to completion autonomously.
• Must be detail oriented and have strong analytical skills.
• Must be able to communicate with other departments with written communication, problem solving, teamwork and commitment to reaching an agreement with everyone’s best interest.
• Knowledge of Microsoft Office with advanced Excel and QuickBooks experience.
• Knowledge of payroll practices and preparation. ADP knowledge is a plus.
• Ability to perform basic mathematical functions including addition, subtraction, multiplication, division to make simple calculations accurately
• Ability to work independently within general guidelines
• Possess excellent time management skills and ability to efficiently prioritize work tasks
• Ability to establish an effective working relationship with other employees and with District patrons
• Ability to handle stress and work in stressful situations
• A valid Oregon driver’s license is required along with a safe driving record
• Passion for the work you do and the people you do it with!
To Apply: For confidential consideration, please submit resume to karen.turner@expresspros.com
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Bend, OR
3124
296 SW Columbia Street
Suite B
Bend, OR 97702
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