Located in Bend, OR
Pay: $22-$28
Job Full Description
Admin Coordinator - Part Time
Wage: $22-$28 DOE
Location: Bend, OR
Schedule: Flexible, as long as 20 hours are met
Employment Type: Part-Time
Position Summary
The Admin Coordinator supports the Executive Director and the broader organization by managing core administrative, financial, and donor-related operations. This role ensures accurate data, efficient daily workflows, and reliable execution of administrative and donor processes. The ideal candidate is tech savvy, adaptable, detail-oriented, and comfortable learning new systems, especially with an upcoming CRM merge. This is a fast-paced, team-oriented environment where flexibility and initiative are essential.
Key Responsibilities
- Maintain accurate donor records, gifts, and interactions in eTapestry.
- Process and reconcile donations (cash, check, and online).
- Keep donor data clean, organized, and consistently updated.
- Prepare and send donor acknowledgments and thank you letters.
- Track, process, and prepare invoices and payments (primarily A/P).
- Maintain financial records and support monthly reporting.
- Manage incoming calls, emails, mail, and general inquiries.
- Perform data entry, filing, scheduling, calendar management, and office supply ordering.
- Support leadership with projects, timelines, and cross-department communication.
- Contribute as a flexible, collaborative team member willing to wear multiple hats.
Qualifications
- Strong organizational skills, attention to detail, and overall tech savvy.
- CRM experience (eTapestry preferred) and proficiency in Microsoft 365.
- Experience with bill pay or basic financial processes; basic accounting/bookkeeping preferred.
- Nonprofit or donor relations experience preferred.
- Spanish language ability is a plus.
- Ability to learn new systems quickly and support a smooth transition during the upcoming CRM merge.
Please call 541-389-1505 to schedule an interview with an Employment Specialist!
Bend, OR
3124
296 SW Columbia Street
Suite B
Bend, OR 97702
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