Accounting & Administrative Coordinator (Part-Time)

We are seeking a highly organized and detail-oriented Accounting & Administrative Coordinator to support our growing team. This part-time position is ideal for someone with experience in bookkeeping, accounts payable, payroll processing, and administrative support who can work independently and manage recurring financial tasks with accuracy and efficiency.

Responsibilities

Accounting & Bookkeeping (Approximately 10 Hours/Week)

• Manage BILL.com processes from start to finish, including:
  • Vendor onboarding
  • Invoice entry and filing
  • W-9 collection and maintenance
  • Payment setup and processing
  • Weekly bill summary preparation
• Monitor bank account balances and coordinate credit card payments to maintain required balance thresholds.
• Handle expense reclassifications and maintain organized credit card receipt records.
• Prepare and submit monthly financial reports to the company’s bookkeeping firm.
• Ensure accurate recordkeeping and documentation of financial transactions.

Payroll & Benefits (Twice Monthly, Approximately 30 Minutes Per Payroll)

• Process semi-monthly payroll accurately and on schedule.
• Maintain payroll records and employee documentation.
• Ensure compliance with applicable federal and state payroll regulations.
• Coordinate with payroll providers and address payroll-related inquiries as needed.

Sales Tax & Compliance

• Maintain company registrations across multiple states.
• Monitor business permits, renewals, and annual reporting requirements.
• Coordinate state compliance activities through Numeral and other applicable systems.
• Ensure deadlines are tracked and met to maintain good standing.

Administrative Support

• Update paid advertising performance reports on a daily basis.
• Perform other administrative tasks as needed to support business operations.

Qualifications

• Experience with bookkeeping, accounts payable, or accounting administration.
• Familiarity with BILL.com strongly preferred.
• Experience processing payroll and maintaining payroll records.
• Strong attention to detail and organizational skills.
• Ability to manage confidential financial information.
• Proficiency with Microsoft Office and cloud-based business systems.
• Ability to work independently and manage deadlines with minimal supervision.

Schedule

• Part-time position.
• Approximately 10 hours per week for accounting and bookkeeping functions, with additional time for payroll and compliance activities as needed.

This role is ideal for a dependable professional who enjoys working behind the scenes to keep financial and administrative operations running smoothly.

Interested candidates should contact:

Jennifer Underhill
Skilled Trades Recruiter | Express Employment Professionals
📧 jennifer.underhill@expresspros.com
📞 541-389-1505

To apply or learn more about this opportunity, please contact Jennifer directly. We look forward to connecting with qualified candidates who are excited to support a growing business through accounting, payroll, compliance, and administrative operations.