Located in Bend, OR
Pay: $28-$35
Job Full Description
Accounting & Administrative Specialist (Remote | 1–2 Months)
Pay Range: $28–$35 DOE
Location: Remote with local errands in Bend, OR
Schedule: Monday-Friday; 9am-1pm
Role Overview
This temporary role supports a small, fast-paced consumer product company across accounting, bookkeeping, payroll, compliance, and light administrative tasks. The ideal candidate is detail-oriented, proactive, comfortable working remotely, and able to handle occasional in-person errands in Bend. This position is report-heavy and serves as a liaison between the company and its bookkeeping firm.
Key Responsibilities
Accounting & Bookkeeping
- Manage BILL.com end-to-end: onboard vendors, enter/file invoices, collect W9s, set up payments, and prepare weekly bill summaries.
- Monitor bank account balances and manage credit card payments to maintain required thresholds.
- Handle expense reclassifications and maintain organized credit card receipts.
- Prepare monthly reporting packages for the bookkeeping firm.
Payroll & Benefits
- Process semi-monthly payroll accurately and on schedule.
- Maintain payroll records and ensure compliance with federal and state requirements.
- Maintain state registrations and monitor permit renewals, annual reports, and compliance deadlines across multiple states (using Numeral).
Administrative Support
- Update daily paid ad performance reports.
- Pick up mail and PO Box contents in Bend.
- Complete local errands including FedEx/post office visits, storage unit access, and occasional tasks at the CEO’s home.
Expected Results
- Smooth, accurate BILL.com workflow and vendor management.
- Reliable monitoring of financial accounts and credit card activity.
- Organized, timely reporting for the bookkeeping team.
- Error-free payroll processing every two weeks.
- Up-to-date compliance tracking across all registered states.
Required Skills
- Full Google Suite: Drive, Docs, Sheets, Gmail, Calendar.
- Strong BILL.com experience (highly preferred).
- Shopify or another ERP platform.
- QBO experience preferred.
- Chargeback handling experience is a plus.
- Tools: Google Drive, Shopify (nice to have), Avora, OMPAY.
Required Experience & Qualities
- Prior remote work experience; comfortable with Slack, Google Meet, and video communication.
- Able to work independently, ask questions when needed, and stay organized in a fast-paced environment.
- Flexible and comfortable supporting a very small team (5 people total).
- Thrives in a dynamic environment with bi-weekly cycles and seasonal peaks.
How to Apply:
To apply for this role, please call 541-389-1505 to schedule an interview with an employment specialist.
Bend, OR
3124
296 SW Columbia Street
Suite B
Bend, OR 97702
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