H263
Located in Eureka, CA
Pay: 28.00
Job Full Description
Express is recruiting for a full-time Office Manager/Administrative.
Compensation: $28/hr
Schedule: Mon - Fri
Key Responsibilities
Administrative & Office Management
- Serve as the first point of contact by answering and directing phone calls in a professional and friendly manner.
- Manage daily office operations, including filing, organizing documents, and maintaining office supplies.
- Handle scheduling for internal meetings, appointments, and general office calendar management.
- Maintain and update organizational records, databases, and filing systems (digital and physical).
Accounts Payable / Accounts Receivable Support
- Assist with AP/AR tasks including processing invoices, coding, and preparing documentation for the bookkeeper and controller.
- Support collection and processing of payments, member dues, or other receivables.
- Help track expenses and ensure proper documentation is provided for monthly financial processing.
Payroll Overview & Coordination
- Provide administrative support for payroll, including gathering timesheets, confirming hours, and communicating necessary updates to payroll processors.
- Maintain employee files and ensure accurate payroll-related information is recorded.
Financial & Bookkeeping Coordination
- Act as a communication link between staff, the bookkeeper, and the controller.
- Prepare, organize, and submit required financial documents in a timely manner.
- Support month-end document collection and general bookkeeping workflows.
CRM & Membership Management
- Maintain and update the organization’s CRM system with accurate member information.
- Assist with membership onboarding, renewals, and general data maintenance.
- Provide basic support and communication to members regarding account or membership questions.
Coordination of Contractors
- Serve as the primary administrative point of contact for outside contractors, service providers, and vendors.
- Assist with scheduling contractor work, communicating needs, and tracking progress on tasks.
- Maintain contractor files, agreements, and documentation.
- Support coordination of bids, quotes, and renewals for recurring or project-based services.
- Ensure timely communication between contractors and internal staff.
Board & Leadership Support
- Provide administrative support to the Executive Director and leadership team.
- Assist with scheduling, meeting coordination, and preparing meeting materials.
- Help maintain leadership calendars and track key deadlines or organizational priorities.
- Prepare documents, presentations, or reports as needed for leadership.
- Support communication between leadership and staff.
Communication & Support
- Assist with internal and external communications, including emails, announcements, and general correspondence.
- Provide administrative support to staff across departments.
- Support special projects, events, and organizational initiatives.
Qualifications
- Previous administrative experience; nonprofit or small-office experience a plus.
- Basic understanding of AP/AR processes and payroll workflows.
- Strong organizational and multitasking skills.
- Comfortable using CRM systems and standard office software.
- Excellent written and verbal communication skills.
- Ability to work independently, maintain confidentiality, and manage competing priorities.
Working Style & Competencies
- Detail-oriented with strong follow-through.
- Friendly, professional phone and email presence.
- Comfortable collaborating with finance staff, contractors, and leadership.
- Reliable, proactive, and solution-oriented.
Apply Today!
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Equal Opportunity
Express Employment Professionals is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all people and to hire and promote individuals solely based on their qualifications for the job.
In compliance with applicable federal, state/province and local law, employment decisions are based on business needs, job requirements, and an individual’s qualifications regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information, or protected veteran status. We do not tolerate discrimination or harassment based on any of these characteristics and expect that our employees and associates will cooperate in maintaining an atmosphere free of discrimination and harassment.
Eureka, CA
2859
14 West Wabash Avenue
Eureka, CA 95501
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